Administrative Secretary - Steinbach, Canada - Southern Health-Santé Sud

Southern Health-Santé Sud

Verified Company

Steinbach, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID:349191

Competition #:

SS

Position Control #:
A207-99

Posting End Date:
November 30, 2023

City:
Steinbach

Site:
Southern Health-Santé Sud

Work Location:
Mental Health - Steinbach, Winkler or Portage

Department / Unit:
Mental Health & Addictions

Job Stream:
Non-Clinical

Union:

CUPE

Anticipated Start Date:
As mutually agreed

FTE:
Casual

Anticipated Shift:
Days

Daily Hours Worked:7.75 hour shifts

Wage Rate:
As per
CUPE Collective Agreement

Position Type:
Casual (May consist of a combination of prescheduled and/or short notice call in shifts.)

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Summary:

Reporting to the Regional Manager, the Administrative Secretary is responsible for the provision of confidential, complex clerical, secretarial and administrative support to the respective site(s), programs and portfolio.

The incumbent is responsible for reception, organizing and maintaining work processes and records, as well as data management, preparing correspondence, reports and other documents, scheduling, coordinating meetings and other special events, transcription and presentations while managing the Regional Manager's schedule.

The incumbent regularly communicates with program staff to ensure consistency of administrative support services and other documentation. The incumbent will have strong organizational skills and be able to work well with time constraints and deadlines.

The incumbent will exercise the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters.

The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

Qualifications:

Proficiency of both official languages is essential (English/French)
Graduate of a recognized Administrative Assistant Program or equivalent
Knowledge of legislation pertinent to mental health and community services
The usage of general office equipment
Medical/psychiatric terminology
Minimum two (2) years previous experience in a health care office environment
Demonstrated ability to work with mínimal supervision both independently and as part of a team
Demonstrated communication skills both oral and written.
Demonstrated ability to take initiative and recognize the Regional Manager's needs
Demonstrates thorough knowledge of general office practices
Demonstrated interpersonal and organizational skills
Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required
Demonstrated ability to meet the physical and mental demands of the job
Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums
Good work and attendance record

Conditions of Employment:

Completes and maintains a satisfactory Criminal Record Check, Vulnerable Sector Search, Adult Abuse Registry Check and Child Abuse Registry Check, as appropriate.
All Health Care workers are required to be immunized as a condition of employment in accordance with Southern Health-Santé Sud policy.
Requires a valid Class 5 driver's license, an allpurpose insured vehicle and liability insurance of at least $1,000,000.00

The employee occupying this indefinite term position shall receive notice equivalent to the amount of notice the employee returning from leave provides the employer.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.