Departmental Administrator - Kingston, Canada - Queen's University

Queen's University

Verified Company

Kingston, Canada

3 weeks ago

Posted by:

Sophia Lee

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Description

Departmental Administrator

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting.

We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

A Brief Overview

This position supports senior staff, including participating in administrative planning and development of policies and procedures, arranging meetings, preparing correspondence, minute taking, and meeting logistics.

This position researches and compiles information, reviews reports and disseminates information to stakeholders and senior staff.

This position performs accounting and bookkeeping activities including purchase orders, journal entries, reports, accounts payable, accounts receivable, invoices, requisitions, payroll, and reconciliations.

This position compiles information to prepare the annual budget and reports. This position also directs, allocates, and supervises the work of other staff.

Job Description:

What you will do

Acts as the first point of contact for senior staff, including arranging meetings, preparing correspondence, minute taking, and meeting logistics.
Provides administrative support to senior staff, and participates in administrative planning and development of policies and procedures.
Researches and compiles information, reviews reports and disseminates information to stakeholders and senior staff.
Prepares and distributes correspondence, documents, and/or reports, and maintains files.
Performs accounting and bookkeeping activities including purchase orders, journal entries, reports, accounts payable, accounts receivable, invoices, requisitions, payroll, and reconciliations.
Compiles information to prepare the annual budget and reports.
Coordinates central activities for senior staff and/or faculty. Monitors and followsup to confirm activity progression and completion.
Coordinates operations support for the department including purchasing materials, maintaining inventory levels, space allocation, accommodation, security and key control, renovation, and equipment maintenance.
Directs, allocates and supervises the work of other staff.
Assists with the planning of various items including courses, curriculum submissions and faculty calendar.
Prepares contracts for casual employees.
Other duties as required in support of the department and/or unit.

Required Education

Threeyear Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

More than 3 years and up to and including 5 years of experience.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
Provide consultation and advice on nonstraightforward and/or complex issues.
Interaction with others requires interpersonal skills and the ability to understand and influence.
Adapt messages to meet the needs of the intended audience.
Build relationships, trust and credibility.
Manage own work, train and review the work of the team to see commitments through to completion.
Sets work priorities and direction, supporting the team in achieving goals and objectives.
Participate in project team meetings and develop team project plans.
Lead procedural or technological change within a unit.
Identify new problems and seek information and input to fully understand the cause of problems.
Identify opportunities to improve the effectiveness and efficiency of work processes.
Draw logical conclusions and provides opinions and recommendations.
Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidencebased planning.
Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.
Monitor and assess output and the quality of work from team members and recommend need for formal training or development plans to management and identify possible performance and/or disciplinary issues.