Finance and Operations Officer - Ottawa, Canada - Ethiopiaid Canada

Description

Position:
Finance and Operations Officer

Organization:
Ethiopiaid Canada


Location:
Ottawa


Contract Length 6 months with possible extension


Salary:
$30/hr


Type:
Hybridoffice work with remote work


Hours:15-30 hours per week, as needed Flexible Hours


Start Period:
As soon as possible


Outline and Purpose of the Role

Supporting Organizational Compliance

• Assist Finance function with reporting for programs and charity status
• Contribute to due diligence with suppliers

Supporting Ethiopiaid's Efficient Operations

With the support of the Board:

Liaise with Ethiopiaid's IT provider:

• To ensure all staff have up to date licenses and software on laptops/ PCs
• To ensure new staff are issued with equipment in a timely manner
• To collate and communicate any IT issues/ challenges raised by the team

Supplies

• Monitor and reorder supplies including but not limited to stationery, office supplies and equipment

Communications

• Assist in the office rotation of taking phone calls, retrieving and forwarding voice messages.
• Ensure mail is received by proper individual

External Contractors

• Assist in the coordination of office cleaners, window cleaners and other trades to ensure the office is a safe place to work.

Memberships

• Administer Ethiopiaid's membership renewals to sector organizations/ subscriptions etc.

Office administration

• Organize and assist in the documentation of the organizations files, including financial information for future review
• Manage company file structure and subscriptions and/or access to cloud storage

Support Ethiopiaid's Financial Reporting
Month End/Year End

• Assist the treasurer and bookkeeper with the annual audit.
• Assist with ongoing financial reporting for Global Affairs Canada.
• Assist with preparation of charity's annual budget and monthly budget updates.
• Assist with requirements for biweekly payroll in a timely manner
• Review, monitor, and report budgeting discrepancies or issues in a timely manner
• Collect, interpret, and review financial information for reporting and program or charity compliance.

General Finance Administration

• Liaise with the team to ensure invoice authorization procedures are followed for approval.
• Process invoices and credit notes
• Assist with partner transfer and payments
• Ensure all financial records are kept up to date
• Enter relevant data into the database efficiently and accurately
• Deal with and resolve queries in a timely and polite manner.
• Assist with other ad hoc financial processes

Essential

• Good knowledge and understanding of Microsoft Office software
• Word, Excel, Powerpoint, Outlook
• 3+ years of experience in a bookkeeping, finance manager or similar role
• Excellent organizational skills, able to work in a team and independently
• Able to work with numbers and pick up financial processes quickly
• Ability to manage a busy and varied workload
• Logical thinker with excellent problem solving skills
• Polite, professional interpersonal skills and able to relate to people at all levels
• Excellent written and verbal communication skills
• Able to work effectively with staff, volunteers, vendors, and others.

Desirable

• Experience of using a database (e.g. Salesforce or other CRM), Office 365, Sage, Quickbooks, Teams, Zoom
• 2 years plus experience of working in an office environment
• CPA certification
• An interest in the charity sector

HOW TO APPLY

Interviews will be via zoom

Start Date:

ASAP
Only those selected for an interview will be contacted.


Job Type:
Part-time

Part-time hours: 15-30 per week


Salary:
From $30.00 per hour


Benefits:

• Casual dress
• Flexible schedule
• Work from home

Flexible Language Requirement:

• French not required

Education:

• Bachelor's Degree (preferred)

Experience:

• Accounting: 2 years (preferred)

Work Location:
Hybrid remote in Ottawa, ON K1R 5N8