Public Programs Coordinator - Winnipeg, Canada - FortWhyte Alive

Description

Job title:Public Programs Coordinator

Supervisor:Director of Programs

Hours of work: Sunday-Thursday, 35 hours a week including some evenings

Job Summary:

The Public Programs Coordinator is a member of the Group Services Team with a special focus on responsibilities revolving around developing, implementing, delivering, and promoting public programs and special events. This full-time position has a flexible schedule dependent on programming and may be required to work evenings as needed.

Principal Tasks:

Public Programs Development and Implementation

• Research and develop opportunities for innovative new, revenue-generating, public programming and special events that attract current FortWhyte Alive members and draw in first-time visitors with varied interests
• Initiate, build and maintain partnerships with Manitoba artists, outdoor recreation leaders, specialized presenters, environmental leaders/consultants, Indigenous leaders and other relevant individuals, organizations, associations and businesses to enhance FortWhyte Alive's Public Programming capacity
• Work with the Director of Programs, Group Services Team and the Communications Team on the development of an annual public programming strategy
• Initiate and finalize details for the public programs calendar, quarterly
• Coordinate speciality Public Programming in collaboration with the Volunteer Services Manager and Visitor Experience Manager
• Brainstorm with other staff for new public programming ideas
• Work with the Communications Manager and Social Media Coordinator to promote Public Programming and Events via social media networks, mass email communications, the website, onsite signage and FW video screens
• Consult with the Volunteer Services Manager on the availability of volunteers at both the development and implementation phases of public programming
• Prepare a list of volunteer requirements for each quarterly calendar of events
• Support, train and direct a team of volunteers who in turn support operations
• Analyze, evaluate and report on the outcome of the public programs

Events

• Research, develop and implement new and innovative events that generate revenue and increase FortWhyte Alive's profile across the community
• In collaboration with the Executive Team, develop and adhere to annual budget guidelines for special events to meet or exceed established goals and report on the event afterwards
• Organize and manage all logistics for public events including equipment rentals, permits, medical/first aid, security, hospitality, etc.
• Liaise with sponsors, suppliers and other external stakeholders to ensure the success of each event and ensure proper sponsor recognition requirements are met
• Liaise with the Communications Team to develop and produce all collateral and promotional material required for each event such as tickets, registration forms, posters, mailings, and website
• Maintain detailed records of each event and provide to the Accounting team for budget and audit purposes
• Collaborate with the appropriate staff to assist with the planning and execution of each event

Youth & Family Program Delivery

• Guide youth programs as needed
• Coordinate youth programs including assembling supplies, preparing schedules and guiding volunteer interpreters
• Participate in the coordination, organization and presentation of seasonal training programs for volunteers
• Mentor volunteer interpreters as needed

Other duties as assigned

Required Qualifications:

• Post secondary education preferably in Recreation Management, or equivalent experience
• Experience with developing and leading programs, as well as event coordination, with the ability to think creatively and demonstrate innovation
• Experience working with varied groups including children, youth, families, etc.
• Demonstrated organizational and communication skills
• Self-starter with team player qualities
• Strong customer service skills
• Satisfactory child abuse registry and criminal records check

Assets:

• Knowledge of Manitoba flora and fauna, Manitoba ecosystems and emerging environmental issues
• Outdoor adventure experience including paddling/kayaking
• Certification in First Aid and CPR
• Class 4 license