Business Officer - Kitchener, Canada - InsideHigherEd

Description

Date Posted: 03/04/2024

Req ID: 36294

Faculty/Division: Faculty of Arts & Science

Department: Dept of Italian Studies

Campus: St. George (Downtown Toronto)

Position Number:

Description:

About us: The University of Toronto's Department of Italian Studies is the largest Italian department outside of Italy, and received tremendous support from students and the community. Our dedication has paved the way to become one of the very few departments in North America that offers a specialization at the doctoral level, in both Italian literature and Italian linguistics. Our department members consist of a number of established scholars, who have impressively produced forty books in the past five years. We drive our department members toward success by offering countless resources and opportunities, including collaboration with colleagues across the country and abroad.

Your opportunity: The Department of Italian Studies provides an open, professional environment that fosters a culture built on respect, goal orientation, self-motivation, accountability, and teamwork. We believe in recognizing and valuing our employee's contributions to the advancement of the office's goals while promoting a strong commitment to work-life balance among our employees. Reporting to the Chair of Italian Studies, the Business Officer will be responsible for performing day-to-day financial and administrative operations to ensure the efficient operation of the Department of Italian Studies. The incumbent plays a critical role in running the Department with financial duties including budgeting, forecasting, monitoring an administrative budget from operating funds, trust accounts, and other sources of revenue, including the Goggio Chair in Italian Studies and the Iacobucci Centre for Italian-Canadian Studies, both housed within the Department. The Business Officer will also review and process invoices, expense reimbursements, purchase orders, and purchase requisitions, perform monthly reconciliations on departmental and research accounts, and process and reconcile payroll.

Your responsibilities will include:

• Forecasting, planning and monitoring multiple complex budgets
• Making recommendations on budget allocations involving multiple sources of revenue and/or recoveries
• Analyzing financial trends and preparing analytical reports and forecasts for management decision making
• Processing payroll
• Ensuring that procedures and/or guidelines are followed
• Implementing plans and process improvements for financial administration activities
• Liaising with internal contacts to resolve payroll and/or HRIS processing issues
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements

Essential Qualifications:

• Bachelor's Degree in Accounting, Business administration, Commerce or acceptable combination of equivalent experience
• Minimum four years of recent and related financial experience, preferably in a university setting with overseeing, planning and preparing complex budgets, forecasting and statistical information; monitoring and reconciling financial activity and payroll distribution and report generation, including preparing financial statements
• Experience maintaining all financial and personnel records
• Experience overseeing all financial transactions (revenue and expenditures) against operating budgets and research grant accounts
• Experience working with procurement services, office planning and space issues
• Experience working with the University's research services and financial/payroll policies or other similar policies
• Demonstrated advanced skills working in FIS, HRIS, RIS, and ROSI, or similar systems
• Demonstrated advanced skills in MS Office including Word, Excel, and Access and the Internet
• Excellent organizational and time management skills
• Excellent verbal and written communication skills
• Demonstrated interpersonal skills
• Strong administrative skills and ability to work independently
• Proven analytical, problem-solving and decision-making skills

Assets (Nonessential): Ability to read, write effectively and speak Italian is a preferred asset.

To be successful in this role you will be:

• Approachable
• Courteous
• Multi-tasker
• Organized
• Problem solver
• Resourceful
• Responsible
• Team player

Notes:

This is a two year term.

This is a part-time 50% FTE position.

The pro-rated annual salary is $44,145.00 with an annual step progression to a maximum of $56,455.00

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 03/13/2024, 11:59PM ET

Employee Group: USW

Appointment Type : Budget - Term

Schedule: Part-Time

Pay Scale Group & Hiring Zone: USW Pay Band 14 -- $44,145.00 with an annual step progression to a maximum of $56, Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact

Job Segment: Payroll, Equity, HRIS, Finance, Part Time, Research, Human Resources