Project Management Assistant - Toronto - Govan Brown & Associates

Description

Project Management Assistant / Project Coordinator

Govan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we've demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work. Govan Brown is recognized as one of Canada's Best Managed Companies and one of Canada's Top 40 Contractors.

Cool Perks We Offer

• Summer hours: Get a head start on your weekends from Victoria Day through Thanksgiving.
• Fun Team and Volunteer Events: Enjoy the opportunity to socialize with team members at events and volunteer activities within the community.
• Service and Referral Rewards: We appreciate our employees' commitment to our success and growth through various creative rewards, (including a personalized bobblehead for a key milestone)
• Professional Development & Training: Expand your knowledge through various internal training programs and support of your professional certification goals.
• Health & Dental Benefits: Such as prescription drug coverage, medical services, dental and vision as well as a Health Spending Account of $750 (minimum) to use as you like to top up our benefit programs.
• Wellness & Life Balance: Through our Employee Assistance Program we offer wellness tools for employees and their families, as well as a minimum of 3 weeks of vacation.
• Investing in Your Future: We offer a Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP).
• Safety: We prioritize safety at GB, with daily safety activities woven into our operations and safety programming throughout the year. We also offer a $400 Boot Allowance every two years to ensure employees have access to CSA approved safety boots.

Our Opportunity

This is an exciting opportunity for a talented and energetic Project Management Assistant / Project Coordinator to join our Toronto team. You will provide support to our Project Managers and Site Supervisors through all phases of our construction projects, from tender through construction and close‑out. Leveraging knowledge of construction processes, you will ensure our client projects are executed on schedule, within budget and at the highest quality.

Responsibilities

• Proactively manage project processes and documents, such as project set up, bid packages, subcontract management, drawings, purchase orders, contracts, building permits, change order requests and pricing, RFIs, RFQs, close‑out etc.
• Setup and maintain accurate project information and data in our computerized project management system (CMiC).
• Review shop drawings for scope and accuracy against schedules.
• Liaise and build relationships with clients, designers, and sub‑contractors.
• Conduct regular site visits, attend, and participate in client and trade meetings.
• Provide project accounting support – assist with approvals for AP processing and client invoicing, budgets & estimates.
• Organize the project closeout documentation, including warranties, drawings, manuals, permits etc.
• Track and communicate regularly with key stakeholders regarding project status and milestones.
• Provide top‑notch service to clients, suppliers, and other stakeholders by responding professionally and with a sense of urgency.
• Regular engagement with site supervisors, safety reps, trade leads and local inspectors.

What You Bring

• 3+ years related experience, preferably in the Commercial Construction/Interior fit‑up industry.
• Proficient in reading and understanding construction‑related drawings/documents.
• Strong knowledge of construction processes through all phases – startup through construction and close‑out.
• Proactively identifies problems / issues and develops effective solutions.
• Tech savvy in Microsoft Office suite and project management software (an asset).
• Confident, effective, and professional when communicating with clients, designers, subcontractors, and peers.
• Self‑motivated with the ability to take initiative and work in a fast‑paced environment, handling competing demands.
• Highly organized and a stickler for details.
• Work under minimal supervision / direction as well as part of a team, sharing information with others as needed.
• Positive spirit with a "get 'er done" attitude.

Working Conditions and Environment

• Office location is 108 Vine Avenue, Toronto. This is not a hybrid or remote role.
• Exposure to construction work site environment in all seasons.
• In‑office. This is not a hybrid or remote role.

Govan Brown is an equal opportunity employer, and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration.

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