Executive Assistant to Vice President, Clinical - Toronto, Canada - SickKids

SickKids

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About SickKids:

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world.

As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education.

Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.

SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description:

This role acts as a representative of the executive office and the Vice President, Clinical. The role provides executive level administrative support to an executive member at the Hospital for Sick Children in a manner that enables the executive to manage their portfolio in the most efficient and effective manner. The role, based on an understanding of the confidential and sensitive environment of a fastpaced, high pressure executive office, manages the administrative function by: researching and producing required information (reports, presentations, data); managing/screening requests on the executive's time; anticipating outcomes of requests made to the executive and redirecting or initiating preliminary action; working on special projects for the executive's office; undertaking the office management for the executive's office; and planning required meetings, events and travel. In addition, the job is required to act on behalf of the executive in analyzing, resolving and communicating on portfolio wide issues of low to moderate complexity._

Key Areas of Responsibility:

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_Autonomously Supports_ and acts as partner to the Executive to lead their teams in the business and strategic planning of the Hospital. Utilizes business knowledge and strong interpersonal skills to identify areas and processes for improvement, navigate complex organizational challenges and confidential/sensitive situations to successfully support actioning key deliverables within designated (and changing) timelines
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_Fully Cognizant_ of and involved with all the business in the portfolio to proactively address timelines and priorities. Manage and prioritize initiatives simultaneously through effective verbal communication, writing, editing, research, analysis, and problem solving in a strategic, efficient, and effective manner. The EA possesses strategic business skills, confidence, flexibility, diplomacy, emotional intelligence, and solid interpersonal skills to interact with diverse personalities in a fast-paced work environment
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_Strategic and Performance Accountabilities_

Support the Executive's objectives and goals by actively understanding and supporting the Executive's delivery of Key Performance Indicators (KPIs). Monitor the KPIs on behalf of the Executive in order to provide status and input on variance in strategies and timelines

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_Finance_

Manage access and general administrative oversite of the Executive's portfolio cost center. Tracks and coordinates medium scope function budgets and processes expense reports. Responsible for the monitoring and processing of Foundation grant funds and working in collaboration with finance to ensure appropriate allocations

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_Research and Reporting_

Monitor, analyze, and summarize data trends impacting the portfolio. Prepare briefing notes from documents and reports submitted to the Executive office by both internal and external contacts, highlighting the issues of significance and where appropriate, with suggested recommendations for action

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_Meetings and Committee Support_

Manages and/or oversees all portfolio committees lead by the Executive. Leads and coordinates any necessary prework and planning for meetings by managing communications with the committee, sensitive/written reports, meeting minutes, tracking workplan, terms of reference, action items, committee objectives and coordinating corporate deliverables

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_Communication & Liaison Support_

Represents the Executive's portfolio by reporting on business activities within the team and using strong business writing expertise to draft communications and action as a communications liaison to ensure the timely dissemination of crucial information to various stakeholders while respecting the highly confidential, privileged, and sensitive nature of the content

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_Human Resources Accountabilities_