Administrative Assistant - London, Canada - Western University

Western University

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Western:

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.

We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us:

The Department of Physiology and Pharmacology is the largest basic medical science department within the Schulich School of Medicine & Dentistry.

Our Department has award-winning teachers who are committed to delivering high-quality and innovative education at both the undergraduate and graduate levels.

We have a strong focus on research excellence with faculty members recognized internationally for their achievements.

A distinctive strength of our Department and disciplines is our comprehensive focus on biological processes from the cellular-molecular level to the integrative-systems level, and on the effects of drugs and environmental agents on these processes.

Note:
This position is expected to be filled internally by re-appointment.

Responsibilities:

The Administrative Assistant is a key resource for all members of the Department of Physiology and Pharmacology providing first point of contact for faculty, students, staff, and visitors.

Reporting to the Manager of Finance and Administration, and working closely with the Department Chair, the role oversees all aspects of the Chair's calendar, schedules meetings, prepares agendas and meeting materials, and provides administrative support to various departmental committees.

The role is also responsible for supporting the Manager and Chair with the coordination of various annual UWOFA processes, faculty recruitment, and special projects.

The role is responsible for coordinating the weekly seminar series, annual lectureship/research day, and departmental events and activities.

The role is also responsible for maintaining the department's social media presence, and the upkeep of the department's website, mailing lists, and Western directory.

In addition, the role is responsible for assisting other members of the administrative team as required, scheduling and maintaining department boardrooms, monitoring and ordering office supplies, maintaining office equipment, ordering catering services, and the distribution of mail and announcements.

Qualifications:

Education:

2 year Community College Diploma in Business Management/Administration or related field

Experience:

3 years of experience providing administrative support and customer service in a business office setting
Experience in an academic environment working with students and faculty members is preferred

Skills, Abilities & Expertise:

Excellent customer service skills, flexibility, and the ability to interact professionally with students, staff, faculty, and other members of the University community
Positive, outgoing attitude with the ability to work in a fastpaced, interruptive environment
Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
Demonstrated ability to take initiative, work independently and follow through on work assignments
Ability to process information with high levels of accuracy, maintain confidentiality and treat sensitive information with discretion
Ability to establish rapport with people from diverse backgrounds
Proven abilities in event planning, managing digital media, and written communication
Excellent interpersonal skills and the ability to establish and maintain effective working relationships with internal and external working groups
Exceptional organizational skills, time management, and priority setting ability
Ability and willingness to stay abreast of technological developments
Team player who enjoys learning and contributing to team goals
Ability to multitask and maintain an organized and effective personal work environment
Adapts readily and effectively to changing priorities and demands
Personable and courteous in working relationships with colleagues, students and the public
Ability to demonstrate patience and focus to complete detailed administrative tasks
Familiarity with Western policies and procedures preferred

Why Western?:

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity:

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone

Please Note:

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