HR Systems Specialist - Toronto - Ernst & Young Advisory Services Sdn Bhd

Description

At EY, you have the opportunity to build a career as unique as you are, with a global scale, support, inclusive culture, and technology to become the best version of yourself. We value your unique voice and perspective in helping EY become even better.

The Opportunity

The HR Systems Specialist role is a key position within the HR Enablement team in Canada, reporting to the Senior HR Systems Specialist. This role supports day-to-day HR operations, ensuring accurate data management, system functionality, reporting, compliance, and time-off management. You will work closely with various business stakeholders across the firm, including Recruitment, Talent Consultants, Payroll, Total Rewards, Partnership Operations, and IT. Additionally, this role involves liaising with EY's third-party Talent Managed Service provider (IBM). Responsibilities vary in scope and require an individual with HR technology knowledge, experience, and skills. This role is open to any of our office locations in Canada.

Your Key Responsibilities

HR Data Management:

• Participates in managing HR data within SuccessFactors, specifically Onboarding, Employee Central, and Time-Off modules.
• Assists with maintaining interdependencies between SuccessFactors and other global and local EY systems (e.g., ServiceNow, Financial System, Payroll, and Benefit vendors).
• Assists in managing foundational data creation and changes to picklist values or data elements.
• Audits and analyzes data to ensure data integrity and works with employees or Managed Services (IBM) on data resolution.
• Supports large data change activities such as mass uploads, mass salary changes, promotions, and large intakes of hires.

Project Implementation:

• Assists with project implementation through configuration, testing, and creating written instructional material such as Quick Reference Guides and Work Instructions.
• Supports the Canada Talent Team on various projects and key initiatives throughout the year (e.g., Acquisitions, Extended Vacation Program, CFE (Common Final Exam) leave program, Accomplishments data collection).

Day-to-Day Talent Operations:

• Supports day-to-day Talent operations, including EY Canada's vacation tool, Provisioning Notification System, and Pre-hire Compliance site. Supports enhancements of existing HR systems by participating in system testing.
• Maintains content in knowledge databases that provide Talent information for local audiences (e.g., SharePoint, EY policy repository).
• Assists in completing analysis to assess impact of new enhancements/initiatives (ex. ServiceNow release, Financial system upgrades, SuccessFactors release).
• May be called upon to produce people-related reports.

Skills And Attributes For Success:

• Solid knowledge of HR policies, practices, and operations.

• Ability to remain efficient and extremely organized while handling a high volume of work.

• Ability to prioritize and execute multiple tasks and work under time/deadline constraints.

• Superior attention to detail and a strong commitment to data integrity.

• Demonstrates initiative and ability to seek out answers to questions and solve problems independently.

• Ability to learn new applications and techniques quickly and effectively.

• High level of customer service and relationship management skills, including listening and responding effectively.

• Ability to deal with stakeholders across the organization and with third-party talent managed services providers.

• Excellent interpersonal and teamwork skills.

• Strong written and verbal communication skills.

To Qualify For The Role:

You must have:

• Bachelor's degree or equivalent work experience.
• 1-2 years of experience in HR systems administration and operations.
• Experience with SuccessFactors would be an asset.
• Advanced skills in Microsoft Excel, Word, and PowerPoint.

What We Offer:

At EY, our Total Rewards package supports our commitment to creating a leading people culture - built on high-performance teaming - where everyone can achieve their potential and contribute to building a better working world for our people, our clients, and our communities. It's one of the many reasons we repeatedly win awards for being a great place to work.

We offer a competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a discretionary bonus program, comprehensive medical, prescription drug, and dental coverage, a defined contribution pension plan, a great vacation policy, plus firm-paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays, and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial, and social well-being.

Plus, we offer:

• Support, coaching, and feedback from some of the most engaging colleagues around.
• Opportunities to develop new skills and progress your career.
• The freedom and flexibility to handle your role in a way that's right for you.

Diversity and Inclusion at EY:

Diversity and inclusiveness are at the heart of who we are and how we work. We're committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

EY | Building a better working world:

EY exists to build a better working world, helping to create long-term value for clients, people, and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform, and operate.

Working across assurance, consulting, law, strategy, tax, and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

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