Administrative Assistant - Cambridge, Canada - City of Cambridge

City of Cambridge

Verified Company

Cambridge, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

People, Place, Prosperity:

Job Profile:

What you will be doing:

Manages the Chief Building Official's business schedule and provides administrative support as required.
Drafts and formats materials, presentations, spreadsheets, graphics, reports, etc.
Coordinates corporate administrative processes, information, forms, etc. for the Division.
Communicates corporate administrative information and reports any changes/concerns along with potential issues that may arise.
Manages schedules and prepares for weekly meetings, regular reporting and training.
Assists with administration of the monthly financial forecasting.
Informs the Chief Building Official or the Executive Assistant of any politically sensitive and/or confidential issues.
Provides daily work guidance/supervision to the Administrative Service Representatives (ASR's) and monitors their quality of work.
Informs the Chief Building Official and/or Executive Assistant of any politically sensitive and/or confidential issues accordingly.
First point of resolution for issues that become elevated through the Administrative Service Representatives (ASR's).
Maintains Records Management Program for the Division.
Provides back up for Administrative Assistants in other divisions within the department.
Provides positive and professional administrative support to ensure good customer service for internal and external customers.

Education:

Two year College Diploma in Executive Assistant or Office Administration

Three year College Diploma in Business Administration

Experience and Knowledge:

One to two years of related experience in a similar role.

We will ask you for these items if you are hired:

Proof of your current and valid certificate(s) and/or educational qualifications.

Valid G driver's license.
Worker Health and Safety Awareness Training certificate from the Ministry of Labour. (may be obtained post offer)

Your compensation:

This position is within Grade 6 of the inside workers union salary schedule and the annual salary range is $61,359 to $65,214.

Comprehensive Benefits Package along with OMERS Pension Plan included.

Hours of work:

This position works 35 hours per week, in accordance with the inside workers union collective agreement.

Advertisement expiration date:

Accommodation needs and protection of privacy:

Please contact Human Resources to make your needs known in advance, with the nature of any accommodations that you may require in respect to any materials or processes used to ensure your full and equal participation throughout the recruitment and hiring process.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.