Sales Coordinator - Toronto, Canada - AWIN - Audi Downtown

AWIN - Audi Downtown

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Audi Downtown is currently looking for a Sales Coordinator to join their amazing team
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Job Purpose

The Sales Coordinator assists the Sales Management Team to ensure efficient administrations of all New/Pre-Owned vehicles for the Sales Department.

This includes reception assistance as required.

The objective of the Sales Coordinator is to provide assistance to the Sales Managers by completing administrative tasks, thereby allowing them to concentrate on revenue generating tasks, while still ensuring every customer in the showroom is greeted and directed to the proper personnel.

Additionally, the Sales Coordinator is responsible for various administrative tasks associated with stocking and maintaining inventory logs, systems, etc.

Responsibilities

Daily:

Checks daily reports for invoices and hands out accordingly (Sales)
Prepare PO's in ADP and have sales manager to sign off.
Updates repair orders and charges updates info in 180.
Preparation of files for the New & Pre-Owned Sales Department.
Handling of Dealer Trade invoicing (done through 180 & ADP/CDK).
Preparation of Dealer Trade Vehicles (done through 180 & ADP/CDK).
Coordination of Dealer Trade pickups.
Preparation of Dealer Trade requisitions.
Daily check on vehicle arrivals to see if any car that have arrived are sold via AIM
Up to date knowledge of current/preowned sales programs.
Inventory maintenance; ADP/CDK and 180 must match AIM Inventory Report. Base prices and options must be accurate.
Inventory and maintenance; All demos must be properly tagged in ADP/CDK and 180 with accurate mileage.
Stock in all arrived stock/sold units delivered by (new vehicles), and vehicles coming from Manheim, Openlane, and various other sources of Preowned Vehicles.
Daily licensing (if necessary) make sure all required licensing is done on time and all documents that are required are done.
Receive all delivered files from Sales Consultants and make sure all files are collected according to Daily Activity Report, divide and photocopy all

- necessary paperwork for Credit funding and leave files in Business office commissioning.

Input all internal service invoices provided by Service Manager into 180.
Manage all proper information and maintain Garage book(s):New, Preowned and Wholesale.
Preowned updating in ADP/CDK
Stocking Pre-Owned vehicles, as well as booking Wholesale Units.
Assist any duties required from the Business Office and Accounting Department. i.e. Filing.
Backup reception when necessary, this includes handling the phone system.
Crosstrain, as necessary, new & current employees (as deemed by Management) in regards to both your role, but also particular functions, such as ADP/CDK updates, stocking units, etc.

Weekly:

Maintenance of inventory; ensuring all vehicles from AIM are in ADP/CDK and 180 and all costs are updated.
Bi-Weekly Inventory Report (New & Pre-Owned)
Submit to New Vehicle Sales Manager.
Accounts for all documents; ensures that none are missing and are all processed correctly.

Monthly:

At the beginning of every month, an inventory internal audit must be performed. Complete new and preowned car schedules must be printed and analyzed.
Accounts for all documents; ensures that none are missing and are all processed correctly.
Coordinate with Lot Attendant to complete the inventory audit to ensure all vehicles are accounted for. This is physical audit that must be done each month (touch & feel).
Dealer Plate inventory, maintaining the log. This should be a physical audit, making sure you touch & feel each plate.
Submit the final results to Sales Manager.
Complete RDR count as per Manager Instructions (done per occurrence as deals get delivered).

***Other duties:

Handle of dealer trades(Coordination of dealer trades, Transferring units through BBSS, Preparation of the vehicle, Cheque request, Stocking in and out the dealer trade)
Daily check on vehicle arrivals (Sold & Stock)

ITC

Transport damage claim submission
Social Media (Instagram & Facebook)
Order office supplies for Sales & Parts
Prepare all key tags, windshield tags for all New vehicles and stocking them into Keytrak
Order & Amending vehicles in Vista
In house licensing
RDR New & Pre-Owned vehicles
Trade Rev(Licensing & Mailing out the ownerships)
Lease extensions (Providing screenshots for CDLSI)
Enter Vista pipeline into RDR log for each month
Order/Build Vehicles for Retail units
Inspect New vehicles when they land (If required)
Cross reference Exporter list with every client for shippable vehicles

Qualifications