Legal Administrative Assistant - Hamilton, Canada - Gowling WLG

Gowling WLG

Verified Company

Hamilton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ABOUT GOWLING WLG
At Gowling WLG, our dedication to excellence and quality service begins with our people.

As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered.

We are guided by our firm's Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm's core values.

We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences.

Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

We are currently seeking a Legal Administrative Assistant to join our fast-paced Intellectual Property department for a 12 month contract.

Responsible for a variety of routine and administrative duties related to the prosecution of and/or renewal and maintenance of Patents and Trade Marks.

This position receives some direction or guidance; some tasks and objectives are accomplished independently.

RESPONSIBILITIES

Receive mail, faxes, and or certificates from clients and CIPO and matching them with the files and forward to responsible professional for action.
Update Intellectual Property inhouse database with all necessary notes and data input, including due dates, payments etc.
Prepare correspondence to CIPO and/or client using Intellectual Property inhouse database.
Deliver daily diaries to responsible professionals with file attached and ensure documents are filed at CIPO by the daily deadline.
Monitors Patent/Trademark renewals taking appropriate actions or steps as directed by client and/or professional.
Ensures payment of Canadian maintenance fees, including reporting to and billing clients.
Updates Diary Reports dealing with registered Canadian trademarks and all foreign cases and forward to appropriate professional.
Review Trade Mark Journal and photocopy Gowlings cases and to be entered into Intellectual Property inhouse database.
Any other duties as required.

QUALIFICATIONS

Postsecondary education in general studies.
Three years' experience working as a Patent or Trade Mark Assistant.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients' needs in a professional and courteous manner.
Capacity to work independently, as well as in a team environment.
Produce a high quality and quantity of work product, occasionally under tight timelines.
Able to prioritize and to redefine priorities when necessary.
Knowledge of both Canadian and Foreign Patent and Trade Mark practices (especially US, EP and PCT).
Handle stress in a businesslike manner.
Knowledge of Microsoft Office Suite.

Gowling WLG employees benefit from a hybrid work environment.

Gowling WLG is dedicated to building a diverse and inclusive workplace.

If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.