Engagement Logistics Coordinator - Edmonton, Canada - Government of Alberta

Government of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Information
Job Requisition ID: 55483

Ministry:
Public Safety and Emergency Services

Location:
Edmonton

Full or Part-Time:
Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary:
Permanent

Scope:
Open Competition

Closing Date:
April 3, 2024

Classification:
Program Services 2 (PS2)

Salary:
$2,345.14 to $3,076.28 bi-weekly ($61,208 - $80,290 /year)

Role Responsibilities:

Assist with stakeholder engagement as projects require.

Undertakes external and internal stakeholder mapping and consultation or engagement activities to clarify issues and obtain input;
When applicable, coordinates stakeholder engagement throughout the project including maintaining communications, enabling and facilitating meetings, building relationships, and tracking issues raised;
Coordinates meetings with internal and external stakeholders.

Supports stakeholder engagement projects at the broad system level that are focused on addressing public safety policy trends and issues.

Develops necessary documents within at times, very tight time frames;
Creates, develops and writes briefing notes, agendas, correspondence (invites), presentations and background materials for the division.

Leads logistics as required by each assigned project.

Manages external contractors as necessary. Prepares requests for proposals and manage the process of evaluating and hiring contractors;
Monitors project processes, outputs, deliverables and budget using a variety of project management tools. Make adjustments as necessary;
Assists in compilation and delivery of final product;
Evaluates project results and suggest recommendations for next steps.

Modernize tools, data and information storage, and budget development and financial tracking for Engagement Team.

Creates, updates and organizes stakeholder lists;
Monitors shared inboxes and action items accordingly;
Prepares and works within budgets and any associated contracts for events, with regular reporting to Managers/Directors involved in events;
Tracks event finances, including invoices.

Coordinates and assists in planning, and provides logistics support for public facing events for the department.

Coordinates with program areas to develop and execute plans for public facing events (Peace Officer Memorial Day, Community Justice Awards);
Interfaces with stakeholders, government officials, and elected officials to prepare for events;
Prepares documentation as necessary (e.g. invites, relevant hosting forms).

APS Competencies:

Competencies are behaviors that are essential to reach our goals in serving Albertans.

We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Systems Thinking
Agility
Develop Networks
Build Collaborative Environments

Qualifications:

University Graduation in a related field; no experience required; or equivalent as described below.

Equivalency:
Directly related education or experience considered on the basis of:

1 year of education for 1 year of experience; or
1 year of experience for 1 year of education

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to

Notes:

Assets:

Broad understanding of victims and policing issues.
Knowledge of various federal and provincial privacy legislation requirements.
Knowledge of the workings of government, the related mandates of other programs, divisions and departments as it impacts the branch.

Links and information on what the GoA has to offer to prospective employees.

Working for the Alberta Public Service
Public Service Pension Plan (PSPP)
Management Employees Pension Plan (MEPP)
Alberta Public Service Benefit Information
Professional learning and development
Research Alberta Public Service Careers tool
Positive workplace culture and worklife balance
Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
Leadership and mentorship programs

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.