Full-time Administrative Assistant to The - Ottawa, Canada - Algonquin College

Algonquin College

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

Department:
Registrar (Krista Marsden)

Position Type:
Full-Time Support

Salary Range:
$30.00-$34.77-Hourly

Scheduled Weekly Hours:
36.25

Anticipated Start Date:
February 17, 2024

Length of Contract:
18 months

Posting Information

Posting Closing Date:
February 1, 2024

Please note:
jobs are posted until 11:59 pm on the job closing date.

Job Description:

Reporting directly to the Registrar, the incumbent is accountable for contributing to the effectiveness of the Registrar's office and for providing support to the administrative team and the division (hereinafter referred to as the Registrar's Office or RO).

The incumbent proactively administers the office work cycles and anticipates the needs of the Registrar, is the first point of contact in the Division, and also provides administrative and communications support to the Associate Registrars.

Responsibilities include providing a wide variety of administrative and executive support to the Registrar's Office Team including the efficient day-to-day operation of the Registrar's Office performing a wide range of secretarial, administrative, and clerical duties.

The incumbent prepares and coordinates the submission of various reports and transmittals to the Algonquin College Executive Team, the Algonquin College Leadership Team, Deans and Directors Council, and Cross-College Committees.

The incumbent coordinates timelines, tasks and requirements related to committee reporting and is responsible for supporting the Registrar's ongoing review schedule and planning for related college policies.

The incumbent has total familiarity with the Registrar's Office and is able to dialogue effectively with a wide variety of clients and employees, as well as with representatives from other colleges, local school boards and Ministry officials.

Required Qualifications:

Minimum two (2) year diploma in Office Administration
Executive, or equivalent;
Minimum of at least five (5) years of relevant administrative assistant experience; three years of which should be supporting senior level management as well as experience interacting with students, and experience in a nonroutine, fastpaced office environment;
Experience in writing routine correspondence and in developing and drafting reports. Experience managing simultaneous deadline with mínimal supervision;
Excellent interpersonal skills;
Strong analytical and problemsolving skills;
Welldeveloped verbal and writing skills to effectively communicate with staff;
Highly developed minute taking, writing and publishing skills with attention to detail;
Very effective organization and time management skills; ability to multitask and prioritize;
Good knowledge of College programs, academic, administrative and organizational structures including the college decisionmaking process;
Proven team player;
Advanced proficiency with SharePoint, Teams and MS Office Suite, Outlook, Word, Excel, and PowerPoint. Some knowledge of Word Press, Visio, Access and Project would be an asset.
This position is paid at Payband F
Vacancy for P20860