Human Resources - Ottawa, Canada - Oxfam Canada

Oxfam Canada

Verified Company

Ottawa, Canada

1 day ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Internal/External Posting Notice

Title:
Human Resources & Payroll Administrator

Department:
Finance & Operations

Status:
Full-time, non-union

Location:
Ottawa, ON

Immediate Supervisor:
Manager, Human Resources

Salary:
$51, $67,950.39

Application Deadline:

January 31, 2023**Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 90 countries as part of a global movement for change.

Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls.

We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor.

Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities.

That's why we believe that ending global poverty begins with women's rights.

Oxfam Canada offers a generous compensation and benefits program, including robust health, dental and wellness benefits, flexible workplace, 4 weeks' vacation, but more than that, we offer the opportunity to be a part of our global movement for change.

If you advocate for gender equality, are passionate about women's rights, and share our values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability and Courage - we want you on our team

SCOPE OF POSITION:

Under the direction of the Manager, Human Resources, the Human Resources & Payroll Administrator be responsible for the administration and coordination of human resources and payroll activities in Canada.

They will process the bi-weekly payroll and assist the Manager, HR in the administration of human resources systems, files, and records, ensuring integrity and confidentiality of HR and payroll related information.

This role will also support various other HR functions, including recruitment, onboarding, and training.

This role will work closely with the HR and Finance team in order to effectively maintain payroll and HR systems.

MAJOR RESPONSIBILITIES:
(This is not an exhaustive list of the duties to be performed)

While maintaining confidentiality of information, they

Payroll

Process the biweekly payroll, verifying payroll change requests and updates to staff information as directed by HR Manager.
Prepare Records of Employment (ROE), and other government legislated documentation as required.
Prepare and complete yearend processing including reconciliation, filing and preparation of T4s
Set up and provide instruction to staff regarding online paystub portal, and responding to payroll inquiries in a timely manner
Provide HR and Finance teams with salary costing calculations and payroll reports as requested
Provide HR and Finance team with payroll information to support MSPP and RRSP administration and payments
Work with Finance team in providing necessary payroll information for budgeting and financial reporting

System administration and maintenance

Act as primary administrator for all HR systems, including HRIS, timesheet, payroll, benefits, and pension systems.
Creates, maintain update, and terminates employee and position information within the various systems, ensure accuracy, timeliness, and consistency of information
Act as primary contact for all benefits providers, informing Manager HR of changes, issues, or updates to the various systems;
Respond to queries and provide support to staff regarding HR related systems, with support from HR team
Support HR team with any investigations into information available through the various systems,
Generate scheduled or requested reports, periodically auditing the various systems to ensure accuracy of information
With support from HR team, provide training as part of onboarding or as needed to all staff
Support with the updating, digitizing and improving of HR information and workflows within the existing systems

Administrative HR support

Support the HR team in recruitment processes, including posting job advertisements, arranging interviews, and preparing interview packages;
Supports the HR team in the induction/orientation of new employees, including preparing orientation material, communicating with new hires, and coordinating with other departments as part of the onboarding process;
Support the HR team with the development and issuing of standard employment related letters such as confirmation of employment, etc.
Support with the tracking of performance review files, ensuring compliance with performance review deadlines;
Support the coordination, implementation and tracking of organizationwide training initiatives, including ensuring accurate training records within the HRIS
Maintains and updates HR information available to employees through the HRIS and other systems.
Ensures record management and appropriate ar