Executive Coordinator - Toronto, Canada - WSP

WSP

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 55,000 team members across the globe.

In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide.

We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At
WSP:

We value our people and our reputation
We are locally dedicated with international scale
We are future focused and challenge the status quo
We foster collaboration in everything we do
We have an empowering culture and hold ourselves accountable

TORONTO

The Opportunity
WSP is currently seeking an Executive Coordinator for our Toronto office. Reporting to the Senior Vice President, National Operations, Earth Sciences and Environment, you will have the following responsibilities

Why WSP?

We value and are committed to upholding a culture of
Inclusion and Belonging:
Our
Flexible Work Policy we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
A
Canadian success story we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.

-
Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
-
Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.

A phenomenal
collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAre WSP

A day in the life..

Ensure coordination of SVP agenda and meeting preparations
Coordinate key Initiatives between multiple stakeholders.
Receive information related to Earth & Environment business line and distribute the information to the responsible parties.
Ensure followup with Leaders on various deadline and documents/presentations for executive meetings.
Coordinate and organize business line and leadership meetings and events.
Maintain a register of all project and documents by regular updates of related logs to track all documents.
Manage program and SVP document management system and retrieve corporate project documentation communicated between related business and corporate teams.
Coordinate necessary meetings, as required, take minutes, distribute minutes of meeting, followup on actions.
Report preparation and drafting of correspondence including various internal communication from SVP office.
Research best practices and assist with developing business presentations to various internal and external parties.
Ensure in person coordination to yearly or quarterly offsite leadership meetings when needed.
Other duties as assigned/required.

We'd love to hear from you if you have
:

Minimum of 10 years of experience in a similar position in a professional environment.
Experience working as an executive assistant.
Excellent communication skills (oral and written).
Excellent command of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Sharepoint online, Teams).
Ability to manage information with tact, diplomacy and discretion.
Able to meet strict deadlines and requirements.
Motivated and dedicated.
Have a sense of urgency.
Ability to work in a team environment.
Very good organizational skills.
Sense of initiative.

Health and Safety is a core paramount value of WSP.

Given the importance of keeping one another safe and the growing list of our clients including vaccination status as part of their mandated health and safety requirements to work with them,
you will be required to provide proof of full COVID-19 vaccination to WSP as a condition of employment. You may also be required to undergo additional immunization to maintain a fully vaccinated status against COVID-19 whenever local Public Health Authorities recommend additional immunization.

WSP does not accept unsolici