Senior Officer, Finance - Ottawa, Canada - University of Ottawa

Description

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

24

Job Family:

Finance (JF)

# of Open Positions:

1

Faculty/Service - Department:

Finance

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted:

April 08, 2024

Closing Date:

April 19, 2024

Note : Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 08

Salary Range:

$60, $76,672.00About the Faculty of Education

The Faculty of Education, along with its commitment to the promotion, advancement and dissemination of knowledge in the field of education in general, is actively involved in teacher training. Located on the unceded ancestral lands of Algonquin peoples, the Faculty of Education is proud to promote equity, diversity, and inclusion. Moreover, according to the latest QS ranking, our faculty is ranked among the top 100 in the world, and fifth in Canada, for research.

Position purpose:

Reporting to the Finance Manager, the incumbent plans and coordinates the activities related to the financial operations of the sector, including payroll verification and financial transactions in order to provide support and advice to managers and to ensure that the policies and procedures are well understood and properly implemented.

In this role, your responsibilities will include:

Administering internally and/or externally-funded budgets to ensure compliance with established policies. Analyzing financial statements against budgets for various types of funds to identify and address any inconsistencies.Performing all research and analysis necessary to provide recommendations to managers and/or researchers on the effective preparation of budgets, budget projections and shortfalls to maximize revenue and contain expenditure.

Administering the ongoing financial transaction processes for the sector, to maintain financial integrity and transparency and to ensure compliance with established policies. Acting as approval agent for invoices, travel advances, requests for reimbursement and credit card statements to verify that documentation and taxation are correct.

Preparing requests for remuneration, and required documentation for the generation of contracts, and administer remuneration for casual and term employees to ensure compliance with established policies and to minimize the possibility of a negative impact on the affected employee, such as an interruption in pay. Verifying payroll reports for accuracy and liaise with Payroll Services to reconcile any inconsistencies.

Purchasing goods and services for the sector, on purchase order or on credit card, in compliance with all relevant policies. Requesting estimates from suppliers on behalf of internal clients and provide recommendations.

Maintaining an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.

What you will bring:

Advanced knowledge of accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience.

Minimum 3 years of demonstrated experience in a similar role

Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail

Experience in interpreting, explaining and applying policies and regulations

Experience in preparing reports

Ability to produce high quality work under pressure while meeting strict deadlines

Strong interpersonal and communication skills

Strong organizational skills

High level of discretion

Bilingualism – French and English (spoken and written)

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.