Payroll Specialist - North Bay, Canada - Ontario Northland

Ontario Northland

Verified Company

North Bay, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

POSITION:
Payroll Specialist

REPORTS TO:
Manager Finance Shared Services

DEPARTMENT:
Finance

LOCATION:
North Bay

REFERENCE:

SALARY:
$80,730 - $94,990

WHO WE ARE:

Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services.

We employ over 900 skilled professionals and are over 120 years old and proud of our heritage and connection to the communities we serve.

We are focused on moving forward with the goal of being a valued leader in transportation.

We offer competitive salary, excellent benefits, a defined benefit pension plan, paid vacation, 3 paid personal leave days along with discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:

The Payroll Specialist is responsible for the accurate and timely administration, delivery, and supervision of the complete payroll in accordance with company policies, collective agreements and federal/provincial legislations.

MAJOR DUTIES/ RESPONSIBILITIES:

Ensure that compensation is administered according to company policies, collective agreements and federal/provincial legislation
Provide guidance on payroll related matters to 3 internal payroll staff, managers, employees and pensioners
Verify the accuracy of tasks performed by clerks
Respond to day to day requests from active and former employees as well as various requests from management and external sources
Provide leadership, guidance, training and direction to team members
Investigate and resolve disputes on any payroll related matters with CRA and other agencies, identify causes and formulate recommendations to eliminate future occurrences.
Review and transfer regular payroll and pension payroll to the bank on biweekly and monthly basis
Reconciliation and payment of Source Deductions on a biweekly and monthly basis
Review all on demands, weekly indemnity, CPP Disability payments, Short Term Disability, EI, Maternity and Early Return to Work Top Ups to ensure accuracy
Verify accuracy of Public Sector Pension Plan contributions on biweekly basis
Reconciliation of payroll registers to payable ledger reports to ensure accuracy
Provide other managementrelated activities such as vacation coverage, approve time in OOSS etc.
Complete and reconcile T4s, T4As, Quebec RL1, RL2 and NR
Audit Pension Adjustment file that is received from HR to ensure accuracy
Perform monthly and annual reconciliation of Receiver General, EHT, Union Dues, Garnishments, Demands, Family Responsibility payments, Insurance, United Way, PSPP Pension, RPP Pension, RRSP and Revenue Quebec general ledger accounts
Prepare public sector salary disclosure on annual basis
Monitor CRA notices and implement changes to payroll regulations as required
Calculate and process bonus, retro and lump sum payments while taking into account the tax regulation on CRA for nonregular payments
Responsible for implementation of annual rate increases for all staff
Monitor rules on maximum deduction allowed for FASUP, Garnishments and Demands.
Liaise with numerous internal, external and government stakeholders
Interact directly and assist external auditors
Complete internal audit of payroll transactions
Maintain payroll information, pay period files and records in written and electronic formats for the purpose of providing an uptodate reference and audit trail for compliance with government agencies.

REQUIREMENTS:

University degree or college diploma in HR, Business, Management or related discipline or an equivalent combination of education and experience
Minimum 2 years Payroll experience
Payroll/Accounting designation or equivalent related work experience
Strong computer skills are a must especially use of Microsoft Excel.
Experience downloading and manipulating data and the use of AS400, Sequel or other "query" based computer software is a definite asset
Strong analytical skillset
Experience in a multiunionized environment is an asset
Excellent oral and written communication skills, planning, coordinating, organizing and time management skills.
Ability to meet strict deadlines
Must possess good interpersonal and leadership skills
Committed to company health and safety

Ontario Northland is an equal opportunity employer. Accommodation is available for applicants with disabilities throughout the recruitment process. Please contact Human Resources.

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