Administrative Assistant - Ottawa, Canada - exp

exp

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Contract Administrator

Ottawa, ON
Are you ready to design your future?

Be our next
Contract Administrator

Your work environment at EXP
In this role, you will join our team based in the
Ottawa, ON office.

Perform standard administrative functions
Edit, construct and format reports, proposals and other technical documents
Review Proposals, Standing offer agreements and Draft proposal documents with associated forms, submission, etc
Compose and distribute meeting notes, routine correspondence and reports
Coordinate meetings of staff, as requested
Coordinate travel arrangements
Coordinate Technician's fieldwork
Prepare client and proposal documents as requested, including resumes/CVs, specialized tabs for proposals, letters, etc

- upload test reports to the client database or system

Work with our inhouse project software to set up new projects and provide reports on staff utilization, accounts receivable, projectspecific performance, etc Provide backup support for other admin teams and divisions as necessary

What your experience looks like

Must have at least 45 years of experience in detailorientated administrative support work
Strong people skills, and the ability to work with various staff and clients
Must have strong Microsoft Word and Excel skills. Experience in Microsoft PowerPoint and database software would be an asset
Must have strong editing and proofreading ability including grammar and sentence structure
Strong typing speed and accuracy
Excellent communication skills
Skill in preparing clear and concise reports, procedures, correspondences, and other written materials
Ability to establish and maintain effective working relationships
The ability to multitask is critical
Must be able to meet deadlines, well organized and able to work under pressure
Ability to document existing and new processes
Ability to maintain a filing system and accurate records
Ability to prioritize, organize and perform multiple work assignments simultaneously
Any experience in the engineering or construction industry is an asset
Reception experience is an asset
Completion of secondary school, with courses in or graduation from an administration program or equivalent experience, ideally in a professional services environment

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world's built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP's predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different
The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We're committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.