Admin Assistant/receptionist - Edmonton, Canada - ANA Technology

ANA Technology
ANA Technology
Verified Company
Edmonton, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

Objectives of this role

  • Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
  • Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
  • Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
  • Coordinate internal and external resources to expedite workflow
  • Oversee and achieve organizational goals while upholding best practices

Responsibilities

  • Provides administrative support to ensure efficient office operations.
  • Maintains physical and digital filing systems.
  • Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
  • Dispatch resource according to Service Request
  • Manages calendars for staff, including making travel arrangements.
  • Drafts and edits letters, reports, and other documents.
  • Inputs and updates information in databases and spreadsheets.
  • Maintain filing system, contact database, employee list, and inventory
  • Uses word processing and presentation software to create and edit documents.
  • Operates and maintains office equipment, including printers, copiers, and fax machines.
  • Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
  • Researches as requested and compiles and summarizes information for reports or presentations.
  • Works closely with other administrative staff and supports other colleagues as needed.
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
  • Ensures that deadlines are met and adapts to changing priorities.
  • Presents a positive and professional image for the organization.

Required skills and qualifications

  • High school diploma or equivalent
  • Proven administrative experience
  • Proficiency in Microsoft Software
  • Written and verbal communication
  • Organization skills
  • Problemsolving skills
  • Flexibility
  • Time management skills
  • Attention to detail
  • Resourcefulness
  • Experience developing internal processes and filing systems
  • Comfortable handling confidential information

Pay:
$18.00 per hour

Expected hours: 37.5 per week


Benefits:


  • Extended health care
  • Onsite parking

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Overtime pay

Education:


  • Secondary School (preferred)

Experience:


  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Work Location:
In person
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