Project Administrator - Sherwood Park, Canada - Can Traffic Services Ltd.

Can Traffic Services Ltd.

Verified Company

Sherwood Park, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Project Administrator plays an important role in the successful execution of projects, working alongside the Can-Traffic Maintenance team.

Under the direction of the Maintenance Manager, this position is responsible for ensuring the prompt and accurate entry of project data.

Key areas of focus include time entry and work ticket creation, maintaining logs, generating daily and weekly reports, billing & customer invoice submission and supporting the maintenance team in other areas as required.

What you will do everyday

Accurate and efficient data entry of daily labour, equipment, material costs and 3rd Party charges into a custom costing/billing database
Ensure project costs are allocated correctly to the corresponding job number and cost code
Entry of 3rd party charges into database in accordance with Subcontractor agreements including PO receiving
Open, manage, close work orders (WO) and purchase orders (PO); ensure process is followed
Provide support for contract setup, material orders and determining cost of materials for budgeting purposes
Review and understand project scope of work, work breakdown structure and contractual documents
Interface with vendors and clients as required
File Invoicing, Purchase Orders, Specification Sheets, Work Orders, etc.
Act as liaison between administrative staff and management
Ensure field paperwork is completed accurately and submitted on time
Collect and ensure that all site personnel have all required documentation and training prior to arrival on site.
Other administrative duties as assigned

Skills Required:

Must have excellent organizational and communication skills
Demonstrates the ability to show initiative and be a selfstarter
Proficient in the MS suite: MSWord, Excel, PowerPoint, etc.
Strong aptitude for adopting new technology.
Strong analysis, problem solving and decisionmaking skills
Detail and results oriented with the ability to multitask, and adhere to deadlines, even in high pressure situations.
Knowledge of basic payroll, accounts payable and accounts receivable

Qualifications Needed

Highschool diploma, with 5 years related experience and related administrative support experience.
Certificate from a recognized Office Administration, Accounting or Finance Program is an asset
Formal project or construction management training is an asset

Job Features:

Job Category:

Maintenance, Support Services