Administrative Coordinator - Stratford, Ontario

Administrative Coordinator & Bookkeeper (Stratford, Ontario) 0.5 FTE Position (may grow to 0.75 FTE Position or 1.0 FTE Position) · Posted: February 2026 · Application due date: March 8, 2026. · Applications will be reviewed on a rolling basis. · Credence & Co. is looking for an ...

Job description

Administrative Coordinator & Bookkeeper (Stratford, Ontario) 0.5 FTE Position (may grow to 0.75 FTE Position or 1.0 FTE Position)

Posted: February 2026

Application due date: March 8, 2026.

Applications will be reviewed on a rolling basis.

Credence & Co. is looking for an enthusiastic new addition to join our diverse and growing company. We encourage Indigenous, Black, racialized, LGBTQ2 persons, individuals with disabilities, and other underrepresented groups to apply. This position is for an existing vacancy. Job description may be modified depending on the applicant.

To apply, please send your resume to with answers to the following questions in the body of your email message: 1. How many years of Bookkeeping and Administrative experience do you have? 2. How many years of QuickBooks experience do you have? 3. Why do you want to work at Credence? 4. Are you legally authorized to work in Canada? 5. Do you have a valid driver's license?

The Administrative Coordinator & Bookkeeper supports the overall Credence business and supports Credence's CEO & President.

Job Duties
• General Duties

o Maintain open communication with the Credence team, including meeting regularly with the Administrative Team.

o Pickup, process and distribute mail including bank deposits (location: either Stratford, Ontario, Canada or Kitchener, Ontario, Canada).

o Attend in-person meetings as required (typically occurring near Waterloo, Ontario, Canada).
• Administrative Coordination

o Support Credence Partners with organizing regularly scheduled meetings.

o Manage and maintain general Credence calendar.

o Manage the client database (sales pipeline), produce sales pipeline reports.

o Create, track, and archive all project numbers

o Coordinate and take minutes for all business meetings or other meetings as required.

o Manage digital client files – monthly clean up of closed/unsuccessful cases o Manage project contracting process

o Coordinate scheduling of workshops (as needed)

o Manage projects and clients in QBO

o Meet monthly with consultants

o Generate reports, manage, and training new employees on time-tracking software o Provide front-line support for Office 365 products

o Oversee Learning Management System (LMS) including uploading of videos

o Oversee YouTube and Vimeo accounts including uploading content
•

Bookkeeping

o Manage accounts receivable and accounts payable by depositing cheques and preparing invoices.

o Mange reports and track financial data in QuickBooks

o Reconcile bank transactions.

o Process monthly expense reports for employees

o Produce periodic Financial Reports

Salary range: $24,500 - $34,500, plus benefits after three months.

Personal Attributes

• An enthusiastic, energetic attitude ready to contribute to a collaborative work environment.

• The ability to thrive in a fast-paced environment.

• A go-getter, with a "make stuff happen" mentality.

• The ability to engage respectfully with colleagues and clients. Work Environment

• Thrive in an intense, do-it-yourself environment.

• Ability to work well from home and to hold virtual meetings in a confidential space. Core Competencies Character

• Commitment to the practice of unconditional positive regard (to love unconditionally)

• Ability to listen deeply and with a spirit of discernment

• Leadership that rests on humility, integrity, courage and care

• Willingness to participate an organizational culture that is contemplative in nature

• Engagement in a daily spiritual practice

• Commitment to being a life-long learner Communication & Conflict Skills

• Ability to write and speak in a manner that communicates care and compassion while being clear, concise and appropriately confident.

• Ability to synthesize spoken comments, providing effective summaries in conversation with clients and on paper in reports

• Ability to work with a diverse and sometimes intense client group; ability to see the gifts in opposing views

• Willingness and ability to give and receive feedback

• Compassionate engagement in tough conversations, as needed Initiative & Organization

• Self-starter, ability to see work that needs to be done and to take action accordingly

• Excellent organizational skills

• Timeliness and attention to deadlines

• Ability to sense what is being said, refine and express your intuition.

• You can identify interesting patterns that combine diverse references.

Education/Other Skills
• Work experience in a related field (3 – 5 years or more).
• Relevant education and/or experience in a related field.

• Ability to work in a growing and dynamic work environment.

• Spirit of optimism, curiosity, and grace.

• Expert proficiency with Microsoft Office and desktop publishing software.

• Additional computer skills are welcome.

All resume information is received in confidence. While we appreciate and thank all applicants, we will only directly contact those candidates selected for an interview.