Department Operations Coordinator - Edmonton, Canada - University of Alberta

University of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

MED Anesthesiology Pain Medicine:

Competition No.

S D1

Posting Date

Nov 01, 2023

Closing Date

Nov 15, 2023

Position Type

Full Time - Operating Funded

Salary Range

$60,043 to $82,308 per year

Grade

Hours

37.5
This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 4 years and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

Location - Work primarily takes place in-person at North Campus Edmonton

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day.

We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Faculty of Medicine and Dentistry

The Faculty of Medicine & Dentistry is one of Canada's premier health-education institutions and has been internationally recognized among the world's top 50 medical schools.

The University of Alberta has been ranked amongst the top 100 teaching and research universities in the world serving over 39,000 students with more than 15,000 faculty and staff.

The University has an annual budget in excess of $1.7 billion and attracts significant external funding.

The Departments of Anesthesiology & Pain Medicine, Critical Care Medicine, and Emergency Medicine, within the Faculty of Medicine & Dentistry, are growing research and education-focused Departments.

All three Departments have fully accredited Royal College of Physicians and Surgeons of Canada residency programs.

Position Summary

Reporting to the Academic Department Manager (ADM) in three departments (Anesthesiology & Pain Medicine, Critical Care Medicine, and Emergency Medicine), the Department Operations Coordinator will provide a wide range of administrative duties to support to the Academic Department Manager (ADM)and department Chairs.

The Department Operations Coordinator supports the operations of the three departments based on administrative and academic leadership's needs. This position ensures implementation and ongoing effectiveness of administrative support systems, processes, policies and procedures.

Consulting with internal and external resources this position must solve tactical and operational problems using policy, procedure, or processes based on direction from the administrative/academic leadership.

Work typically has impact within the direct area and involves consultation with internal and external resources.

The Department Operations Coordinator will work independently, collaborating with other departmental support staff, and with regular consultation with the ADM.

Duties

Serves as the first point of contact for queries, and issues for three departments
Manages and generates correspondence for the departments' programs or services including oversight of websites, blogs or other social media
Leads business operations by acting as Lead Hand Supervisor to the departments' staff as needed: engaging, developing and supporting their performance and development
Prepares reports for specific departmental needs on a monthly and quarterly basis
Human Resource process coordination, including but not limited to: reviewing upcoming expiring appointments, prepares appointment letters, provides guidance and information regarding pay inquiries, benefits, and leaves
Acts as Onboarding Coordinator for all Faculty and Staff; including coordination of Human Resources processes and documentation
Responsible for Financial Administration, creating and maintaining spreadsheets and/or databases, initiating and submitting the required forms for all financial transactions
Manage cash deposits and petty cash reconciliations
Organizes and provides administrative support for meetings, seminars, conferences, guest lecturers and special events.
Academic Administration duties including but not limited to: Annual Faculty Evaluation Committee coordination, identification of CAC appointment renewals and promotion and organization processes on visiting academics, postdoctoral fellows, selffunded researchers and others.
Communicates relevant facilities and operation