Gift Processing Assistant - Ottawa, Canada - University of Ottawa

University of Ottawa

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Type:
Employee

Duration in Months (for fixed-term jobs):12

Job Family:
Advancement and Alumni Relations

of Open Positions:
1

Faculty/Service - Department:
Gift Processing

Campus:
Main Campus

Union Affiliation:

SSUO

Date Posted:
May 10, 2023

Closing Date:
May 20, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:

SSUO Grade 06

Salary Range:
$50, $63,967.00

Position purpose:

Under the supervision of the Manager, Gift Processing, he/she is responsible for the gift entry into the database with a focus on complex gifts such as, monthly recurring gifts and gifts in kind.

Monitors and validates the gifts entered by other staff and implements corrective measures for resulting inconsistencies. Prepares the weekly deposit and journal entries related to gift processing. Prepares the data for the weekly, monthly, and annual campaign fundraising reports which are submitted to senior management. Manages the past-due pledge reminder function and advises the Development Office of overdue pledge payments.

In this role, your responsibilities will include:

With the objective to support the philanthropic efforts of the fundraising team, processes gifts on a daily basis which are primarily annual campaign gifts. Scrutinizes all gifts received and solicitation/pledge forms for accurate and valid information including the appropriate coding and campaign/gift solicitor information.
With the objective to maintain database integrity, verifies gift payments and reviews biographic information submitted with gifts for irregularities, updates and errors. Monitors the accuracy of the gifts entered by other staff, performs daily validation queries and implements corrective measures for resulting inconsistencies.
Prepares and processes batches for efficient processing of several donations simultaneously (fundraising events, crowdfunding, third party solicitations, monthly donations through payroll deduction, pension plan deductions, direct debit by bank and major credit cards).
On a weekly basis, deposits all monies (cheques, cash, and credit card payments) following appropriate University procedures and internal controls. Produces and reconciles deposit reports (using financial system ledger) to accompany cash and cheques to Financial Services.

What you will bring:

Must have indepth knowledge of a database environment (data entry, querying, reporting, data output) Experience with Raiser's Edge or other development database an asset
Must have a keen eye for detail when entering and updating data, attention to detail is critical
Must have the ability to synthesize information from various sources, and ability to work in a dynamic and changing environment
Given the personal and confidential nature of information on file, must be mature and professionally discrete
Must have excellent customer service skills
Good interpersonal and organizational skills
Possess good judgment and demonstrate initiative
Efficient in both official languages (French and English)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning:
Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative:
Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation:
Help or serve others to meet their needs.

This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation:
Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note:
if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click

here

to find out more.