Coordinator Fleet - Toronto, Canada - City of Toronto

City of Toronto

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job ID: 45281

Job Category:
Administrative

Division & Section:
Toronto Water, TW Environment and Administration

Work Location:
Metro Hall 18th Floor 55 John Street, Toronto, Ontario

Job Type & Duration:
Full-time, Permanent Vacancy

Hourly Rate and Wage Grade:
$ $47.75

Shift Information:
MON-FRI

Affiliation:
L79 Full-time

Number of Positions Open: 2

Posting Period: 13-MAR-2024 to 27-MAR-2024

Major Responsibilities:

Prepares contract documents and performs contract administration for various fleet and facility projects and services.
Develops and maintains Toronto Water's fleet, maintenance, equipment, nonplant facilities, designated substances, condition assessments and furniture databases to support Divisions operational requirements.
Monitors the condition of nonplant facilities and revenue properties to ensure that repairs and rehabilitation take place.
Coordinates Divisional replacement programs for fleet, equipment, and office furniture.
Monitors and reviews the Service Level agreements between Toronto Water, Fleet Services and Facilities & Real Estate.
Reviews architectural and engineering drawings, specifications and floor plans in accordance with client needs while adhering to corporate standards. Performs space planning for Toronto Water facilities.
Monitors and coordinates Toronto Water end user requests to determine vehicle and equipment needs.
Identifies end user vehicle requirements and coordinates with fleet.
Performs pre/post manufacturing inspections of vehicles and equipment in conjunction with Fleet Services at vendor locations.
Researches and reports on internal divisional business process of fleet, equipment, yard and office related issues.
Prepares purchasing documents, reviews expenditures and adheres to City of Toronto Purchasing guidelines.
Coordinates and participates in product demos and reviews with Toronto Water ends users. Establishes the scope, scheduling, coordination and interfacing requirements of projects.
Designs and prepares working drawings, specifications, bills of material and prepares detailed estimates.
Carries out contract administration and field coordination including instructing contractors on work timing and methods.
Interprets and ensures conformity with drawings and specifications.
Initiates field changes to correct errors or omissions in design relative to site conditions, recording and recommending for approval, contractors' progress claims in accordance with terms of contract and amount of work completed.
Assists in maintaining records and contract deficiencies and takes appropriate corrective action. Ensures proper completion of contracts and arranges for official handover to end users.
Initiates and maintains warranty records for the period as stipulated in the contract
Takes appropriate action to correct failure occurring within warranty period, recording and recommending for release of contractor holdback.
Drafts tenders, Request for Proposals (RFP), Request for Quotations (RFQ); provides bid analysis and prepares reports.
Checks work of contractors to ensure adherence to City bylaws, Building Codes, standards, policies and procedures.
Represents the division at various committees and meetings.
Carries out technical work for the planning and scheduling of work for capital projects. Prepares estimates and layouts. Verifies calculations by inspectors and performs on site visits.
Prepares tenders, reports and determines quantity and cost estimate.
Investigates and responds to inquiries and/or complaints from project clients, staff, elected officials and members of the general public.
Assists with instructing, directing, providing technical guidance and expertise. Provides feedback to program staff, contractors and consultants with respect to projects. Ensures relevant construction practices/methodologies, contract documents, City bylaws, codes, legislation and acts are adhered to.

Key Qualifications:

Postsecondary education in a relevant discipline (e.g. Building Science, Facility Management,
Engineering Technologist, Automotive Mechanical Technology, etc.) or an equivalent combination of education and/or experience.
Considerable experience in fleet maintenance, coordination and procurement including: replacement cycles, fleet related issues resolution and inventory tracking methods.
Considerable experience with facility maintenance, materials and methods of construction, and construction project coordination; planning, overseeing, coordinating, and assisting with implementing multidisciplinary projects which includes working in a multiproject environment and working collaboratively with internal and external stakeholders.
Experience in contract administration and related purchasing processes such as RFQ/RFP/RFTs, specifications, purchase orders, contract and contract release orders.

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