Executive Assistant, Finance - Toronto, Canada - The Cadillac Fairview Corporation Ltd

The Cadillac Fairview Corporation Ltd

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Role impact:

Reporting to the Senior Vice President, Finance, this role will support the office of the SVP Finance and its leadership team in administrative and business functions including preparing and distributing documentation, meeting minutes and reports, calendar management, organizing travel and team events, processing expenses and invoices and other departmental tasks.

What you will deliver:

Calendar management for SVP, Finance and Senior Directors on the team, including travel arrangements for executive and team members. Organize complex calendars and schedules; resolving any scheduling issues
Assist in the preparation of quarterly materials sent to the Audit Committee and Board of Directors
Work with external auditor to assist in the coordination of audits and meetings
Complete expense reports, process invoices/wire payments and providing timely resolution to invoicing and receiving discrepancies
Organize team events and socials, including Social and Wellness activities
Draft and prepare correspondence and team communications
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the department
Coordinate and schedule regular team meetings and cross departmental meetings, including the preparation/distribution of minutes
Maintain Time & Attendance records for the department
Organize and maintain departmental filing system (electronic and physical) as per Cadillac Fairview's File Classification and Retention Policy
Prepare documents for signature and provide support in signing process
Provide and maintain courteous, professional and efficient service to internal and external contacts by responding to requests for information in a timely manner or redirecting inquiries beyond own scope of expertise in order to maintain good levels of customer service
Represent the company and the Executive in a positive light through great followthrough skills and sound judgment.
Manage sensitive matters with a high level of confidentiality and discretion
Identify issues that have potential to negatively impact the effectiveness of the department and research and recommend possible solutions to SVP in order to ensure department runs at optimum efficiency
Coordinate mail and cheques for Finance Leads as required

What your strengths are:

Strong verbal and written communication skills
Excellent writing and proofreading skills
Knowledge of the industry and related technology
High attention to detail and strong organizational skills
Ability to collaborate, consult and build strong stakeholder relationships across all levels of the organization
Strong financial and business acumen
High computer literacy with advanced working knowledge of Word, Excel, PowerPoint and Visio
Ability to function well in a highpaced environment and perform additional duties as assigned
Ability to work under pressure and with deadlines
Ability to exercise a high level of sound and independent judgment, reasoning, and discretion
Proactive, analytical, and an effective decisionmaker
Professional, approachable, and responsive, with a positive work attitude
Proven ability to operate independently with initiative and mínimal direction

What you need to succeed:

Grade 12 or equivalent. Postsecondary education an asset.
Minimum 5 years related work experience, with minimum 2 years supporting an Executive leader
Proven experience as an Executive Assistant or other relevant administrative support experience

Why you should join us:

At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels.

We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development.

We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference

At CF our everyday actions and critical business decisions are guided by our CF Values.

Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

Are you someone who believes in our values?
-
Aim Higher - we strive to exceed expectations
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Own Your Expertise - we empower ourselves and each other
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Collaborate Effectively - we bring the right people together to get the right results
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Engage with Empathy - we objectively consider the needs of others
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Embrace Change - we drive, learn from, and adapt to change

At CF you'll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected.

**We're ready to meet you there - are you?