Program Coordinator, Specialized Programs - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:02/22/2023

Req ID: 29854

Faculty/Division:
School of Management

Department:
Joseph L. Rotman School of Management

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada's commercial and financial capital.

Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose:
to create value for business and society.

We make a fundamental promise - Here's where it changes - to our students, our partners and the broader community.

Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

Your opportunity:

The Program Coordinator, Specialized Programs will work under supervision of the Director, Program Services & Student Life and under general direction of the Associate Director, Program Services and will be responsible for being the first point of contact for the Specialized Programs portfolio, scheduling and booking meetings, coordinating logistics for events/workshops, maintaining digital platforms, arranging catering, maintaining confidential files, making travel arrangements and making minor purchases.

As the Program Coordinator, Specialized Programs you will work with the Associate Director, Program Services to support the Program Services Office in the development, implementation, and administration of a wide range of programs, events and initiatives that focus on community building, student development, and health and wellness.

Your responsibilities will include:

Acting as the first point of contact for general enquiries
Providing detailed information to students on program and/or course requirements
Scheduling appointments for prospective students, applicants, and current students to address individual needs
Determining logístical details and activities for events and/or programming
Liaising with stakeholders to coordinate space and resource requirements
Updating and maintaining records
Generating reports

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent education and experience
Minimum two (2) years recent and related experience, both online and inperson, in event planning, program delivery, customer service and administration
Experience in delivering and administering online programs using Learning Management Systemsand webinar platforms including Zoom, Adobe Connect and MS Teams
Experience providing advice to students on program and course requirements.
Experience facilitating and organizing meetings
Experience with Quercus, Blackboard and other relevant tools.
Proficiency with Microsoft programs (Outlook, Word, PowerPoint, Excel), Acorn, ROSI.
Strong organizational, presentation and event coordination skills.
Ability to interact with faculty, students and professional colleagues in a tactful, professional and diplomatic manner.
Demonstrated ability to meet external deadlines and manage competing priorities.

Assets (Nonessential):

Prior work experience in a Graduate/Business School Environment

To be successful in this role you will be:

Accountable
Communicator
Multitasker
Proactive
Problem solver
Team player

Closing Date: 03/02/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Student Services

Recruiter:
Dane Williams

**Lived Experience Statement