Executive Assistant - Toronto, Canada - YWCA Toronto

YWCA Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Executive Assistant, Human Resources and Administration

JOB ID:
HR904

Employment Type:
Full-Time, Permanent

Work Hours:35 hours per week

Salary:
$49,329 per annum (Level C5), plus comprehensive benefits

Location:87 Elm Street, Toronto, Ontario, M5G 0A8

Application Deadline:
Tuesday, June 20, 2023

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JOIN OUR TEAM
***The Executive Assistant is responsible for providing administrative and HR/Administration project support to the Director of Human Resources and Administration in accordance with the mission and policies of YWCA Toronto.

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ABOUT YWCA TORONTO
YWCA Toronto is dedicated to improving the lives of women, girls and gender diverse people. Our programs promote equality, economic security and lives free from violence.

We help women, youth and gender diverse people flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence.

We offer a range of housing options, employment and training programs, community support programs, girls' programs and family programs. We also engage in systemic advocacy.

KEY RESPONSIBILITIES:

Provides confidential administrative support to the Director of Human Resources and Administration;
Manages the calendar for the Director of HR and Admin; schedules appointments, sets up meetings;
Prepares executive level correspondence, briefing notes and other written materials as required;
Records minutes for the Labour Management Committee meetings and any other meetings as requested by the Director;
Identifies and recommends issues to the Director for review and consideration;
Assists with updating Human Resources policies and procedures;
Conducts research and prepares reports for the Director, as required;
Assists with the preparation of funding proposals and reports including the collection of data and information;
Supports Equity, Diversity and Inclusion initiatives;
Undertakes special projects and research for both Human Resources and Administration (e.g. support for associationwide data collection system, support for HR programs as assigned;
Assists with preparing and monitoring HR budget lines;
Assists in the preparation and coordination of all HR budget submissions.

QUALIFICATIONS:

Indepth knowledge of human resources/business administration normally acquired through the completion of an undergraduate university degree in a relevant field
(Cases for Equivalency will be considered);
1 to 3 years directly related work experience;
Advanced organizational and office administration skills;
Proven ability to write executive level correspondence, reports, briefing notes and other written material;
Demonstrated financial management skills;
Ability to maintain a high level of confidentiality and professionalism;
Ability to work under pressure and respond to changing priorities;
Highly detail oriented with a focus on quality and accuracy;
Ability to work in a diverse and multicultural environment;
Excellent interpersonal and oral communications skills;
Must demonstrate strong initiative and must be goaloriented.

Vaccination Policy:

In accordance with YWCA Toronto's COVID19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID19 vaccinations and booster doses as recommended by Toronto Public Health.

HOW TO APPLY
YWCA Toronto is a Scent-Sensitive Workplace.

Posting Date:
June 9, 2023

About YWCA Toronto:

YWCA Toronto is dedicated to improving the lives of women, girls and gender diverse people. We help women and girls flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence.

We offer a range of housing options, employment and training programs, community support programs, girls' programs and family programs; we also engage in systemic advocacy.

As part of a national and international movement, the YWCA is a turning point in the lives of 25 million women and girls world wide.

We welcome women of all faiths, sexual orientations, races, cultural affiliations and creeds.

YWCA Toronto is funded by the United Way Toronto & York Region, the City of Toronto, the Province of Ontario, the Government of Canada, as well as many corporate sponsors, foundations and individual donors.