Employee Scheduling Coordinator - Ottawa, Canada - Queensway Carleton Hospital

Queensway Carleton Hospital

Verified Company

Ottawa, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

General Posting Information

POSITION:

Employee Scheduling Coordinator
DEPARTMENT:
Human Resources
CONDITIONS:
Fulltime
HOURS:
Approximately 75.0 Biweekly hours
SHIFTS:
Days / Evenings / Weekends 7.5 hours hours per shift
WAGE RANGE:
Scale Minimum Maximum
NONU $27.47/hr $32.

94/hr
RESPONSIBILITES:

Create and maintain master rotations of specific units/programs in consultation with the departments' Clinical Managers and Labour Relations
Meet with Management and Recruitment for the maintenance and accuracy of Position Occupancies, and review future position vacancies and make recommendations for position postings
Prepare and distribute of unit specific staffing schedules & vacation planners, while adhering to the specific collective agreement language and deadlines
Maintain accurate staff availability lists to facilitate replacement of staff
Give report and direction to after hours Employee Scheduling staff on unit shortages
Work with management (daytime and after hours) for direction on scheduling of staff based on specific operational needs
Communicate effectively with unit Care Facilitators and Managers regarding unit shortages and replacement efforts
Maintain staffing schedules on a day to day basis for accuracy, ensuring unit specific staffing quotas are accurate and documenting all changes at the time of occurrence in the electronic scheduling system
Schedule replacement staff according to established collective agreements language and hospital processes
Understands the scheduling requirements of all applicable Collective Agreements and proactively identifies scheduling anomalies that are potential violations of these agreements for action by unit managers
Input / update staff hours into the scheduling system as required (sick, vacation, leave of absences, overtime) in an accurate and timely manner, and perform biweekly payroll processing
Demonstrate QCH values: collaboration, accountability, respect, innovation

REQUIREMENTS:

Postsecondary education and a minimum of 2 years current experience in staffing and scheduling
Or a combination of equivalent education and experience
Demonstrated proficiency with MS Office, Excel, Word and a Human Resources Information System
Excellent interpersonal and communication skills
Ability to work effectively in a team environment with frequent disruptions
Excellent organizational and time management skills
Ability to maintain confidentiality

Please note that according to the Ontario Health and Queensway Carleton Hospital Vaccination Policy, all applicants must be fully vaccinated unless they can provide the proof of a valid medical contraindication or exemption on the basis of protected grounds under the Ontario Human Rights Code in order to be considered for any staff or volunteer opportunities. Upon hiring, applicants must provide the proof of either government issued documentation proving they have been fully vaccinated, or present supporting documentation of a valid medical contraindication or exemption under Ontario Human Rights Code.

Thank you for your continued interest in Queensway Carleton Hospital. We deeply value and celebrate the principles of equity, diversity, inclusion, and belonging, as they are integral to the enrichment of our work environment. We believe that by fostering an inclusive and diverse community, we can achieve our mission of providing exceptional healthcare services to all individuals with compassion and respect. We encourage applicants from all backgrounds to apply. We welcome those who would contribute to the further diversification of our organization including, but not limited to women, racial or ethnic minorities, First Nations, Inuit, and Métis peoples, persons with Disabilities, and 2SLGBTQI+ communities._