Receptionist/administrative Assistant - Vancouver, Canada - Time Education Inc.

Time Education Inc.

Verified Company

Vancouver, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

students have the option for classes to be taught in Chinese and/or English.

We offer both online and in-person classes in a small group or one on one setting, targeting students with different needs and learning habits.

To improve efficiency in our daily operation, we need a Receptionist /Administrative Assistant to support our team.

RESPONSIBILITIES:

Coordinate and oversee procedures and policies to ensure the smooth and efficient running of the daily operation of the branch
Ensure office procedures are followed by junior administrative staff; coordinate, review, and evaluate the performance of junior administrative staff
Oversee and coordinate tasks of junior administrative staff, prioritize and delegate tasks, and follow up on assigned tasks to ensure completion with accuracy and timeliness
Oversee and coordinate the weekly scheduling of teachers to ensure the effective use of human capital in the branch
Review students' progress reports prepared for parents; meet with parents periodically to discuss student's progress and address concerns
Ensure the office is in current compliance with relevant policies including fire inspections; business license renewal; lease agreements etc.
Coordinate and plan for office services, such as relocations, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
Set monthly sales targets and budgets; record monthly expenses; petty cash reconciliation
Schedule monthly meetings with other administrative staff to discuss potential or existing issues of the branch and solutions
Prepare monthly reports to upper management on customer satisfaction, junior staff evaluation; branch issues; expenses, etc.
Train junior administrative staff on job duties, office procedures, and company policies

QUALIFICATIONS:

Education & Experience: Bachelor's degree or College Diploma in Commerce/Management/Public Administration with a minimum of 6 to 12 months of related work experience OR Bachelor's degree or College Diploma in the nonrelated major with a minimum of 2 years of related work experience
Familiar with BC high school and postsecondary school curriculum and system Exceptional interpersonal and communication skills Resourceful and effective problemsolving skills
Excellent attention to detail and organization skills
Proficient in the English language (Written and Spoken)
Proficient in a second language will be an asset
An education background in BC or North America will be a great asset

Work Locations:
Vancouver branch: 2482 West 41St Ave Vancouver BC V6M 2A7

Richmond branch:
# No.3 Road, Richmond BC V6X 2X9

Job Types:
Full-time, Permanent

Salary:
$16.00-$25.00 per hour

Benefits: