Office Manager - Toronto - The Headhunter

    The Headhunter
    The Headhunter Toronto

    4 days ago

    Full time
    Description

    Job Good Life Good

    The Headhunter Group is an innovative Staffing and Recruiting Company operating in Canada Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece, and USA. We offer the newest mentality in the Staffing industry, and our core business is centered on candidates and Clients.

    Position Overview


    Office Manager plays a central role in ensuring the smooth and efficient operation of the office while supporting management, accounting, and project teams. This position is responsible for coordinating administrative functions, overseeing office processes, supporting accounting activities, and maintaining organized project documentation.

    The ideal candidate is proactive, detail-oriented, and organized, with experience in the construction or restoration industry and the ability to manage multiple priorities in a fast-paced environment.

    Key Responsibilities


    Office Management & Administration

    • Oversee daily office operations, workflows, and administrative procedures

    • Manage office supplies, vendors, and service providers

    • Prepare correspondence, internal reports, and company documentation

    • Maintain organized digital and physical filing systems

    • Schedule meetings, manage calendars, and support senior management

    • Support employee onboarding, maintain personnel records, and assist with HR administration

    Accounting & Financial Support

    • Prepare and process invoices, purchase orders, and payment follow-ups

    • Track expenses and support payroll processing

    • Assist with budget tracking and basic financial reporting

    • Liaise with external accountants and bookkeepers to ensure compliance with Canadian accounting requirements

    Project & Operations Support

    • Provide administrative support to project managers and field teams

    • Assist with contract administration, compliance documentation, and project records

    • Ensure timely collection and organization of insurance certificates, permits, safety documentation, and subcontractor paperwork

    • Coordinate communication between office staff, site teams, subcontractors, and client.

    Qualifications

    • Bachelor's degree in Business Administration, Accounting, or a related field (preferred)

    • 2–4 years of experience in an Office Manager, Office Administrator, or similar role, preferably in construction, restoration, or a related industry

    • Strong knowledge of QuickBooks, Microsoft Office Suite (Excel, Word, Outlook), and cloud-based systems

    • Excellent organizational, time-management, and multitasking skills

    • Strong written and verbal communication skills

    • Ability to work independently and take ownership of office operations


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