Administrative Support, Level II - Toronto, Canada - Canadian Broadcasting Corporation

Description

Position Title:
Administrative Support, Level II (T & I) (Hybrid)

Status of Employment:
Temporary Long-Term (Fixed Term)

Position Language Requirement:
English, French

Language Skills:
English (Reading), English (Speaking), English (Writing), French (Reading), French (Speaking), French (Writing)

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date:
:59 PM

Behind the scenes, but ahead of the curve: help us develop the next-generation public broadcaster.

Created in 2015 to align, lighten and modernize infrastructure, the Technology & Infrastructure (T & I) team is the backbone and the future forward arm of CBC/Radio-Canada. We are the people that make stuff work. We make connections; between media content, systems, people and places. We are the space in between.

A place with purpose. CBC/Radio-Canada has always been a highly regarded pioneer of media technology. Not just in Canada, but around the world. Today, we're transforming ourselves from conventional radio and television broadcaster into a modern digital media company. Technology is the driving force and we are the team making it happen.

This role is a hybrid work arrangement. Work schedule to be discussed with Hiring Manager according to the guidelines defined by the department.

Your role

CBC/Radio-Canada is seeking an Administrative Support, to join and support the Real Estate Transactions team.

The role of an Administrative Support is defined as providing exceptional organization, client service and specialized administration services in support of the activities and operational requirements of the Real Estate Transactions team. This includes conveying information regarding regional and national business management functions and procedures; coordinating assigned projects and site activities; and ensuring efficient operation of support functions. The candidate in this role will also be responsible for maintaining good information management systems and implementing the necessary tools that will allow smooth information exchanges, file follow-up, and general support for the team. The incumbent will be required to maintain confidentiality and interact with employees, senior management and the external clients.

This role requires a certain degree of autonomy as opportunities for independent judgment and decision-making will often come, but you will have to respect the established operating procedures. This opportunity may also involve coordinating the activities of some employees and assigning and checking their work.

The position will report to the Senior Manager, National, Asset and Lease Management, Real Estate Transactions.

Key Tasks:

• Creates, updates and maintains large and complex databases and/or systems interfacing with external agencies. Adapts database to changing requirements; provides advice and guidance to users to ensure that they achieve maximum benefit from the information and systems available.
• Compiles information and prepares reports, either as part of routine reporting requirements or in response to special requests from within or without the unit, department or operation.
• Investigates departmental or administrative problems within area of expertise. Researches and compiles information and data to arrive at a solution and either implements, if within accepted parameters, or recommends to the appropriate level of authority.
• Examines financial reports, logs, activity reports or other similar documents to identify errors, conflicts or discrepancies and takes necessary action within established parameters to resolve the matters. Action could include the issuing of credit notes or make-goods, the reassignment of charges to other areas, the collection of monies owed, etc.
• Processes and maintains the documentation for complex administrative processes such as the purchase or lease of office equipment or space.

As required, also performs the following tasks:

• Code and verify accounting documents, analyze financial information, and prepare statistical data and preliminary financial statements.
• Assist in the design of research projects, compile data, develop and create the appropriate statistical tables, manipulate the data, and design charts, graphs and tables for presentation.
• May review departmental leave records, timecards and related data.
• Provide training on budget related applications.
• Coordinate major functions on behalf of the department.
• Construct and prepare individual contracts using existing templates.
• Provide analysis and recommendations to the Senior Manager to assist in the achievement of established team and component goals and objectives.
• Directs the exchange of information between the Senior Manager and staff, and internal colleagues and external stakeholders: i.e., receive and draft responses to inquiries, ensure appropriate action, dissemination of information, follow-up and briefings.

What you bring:

• Success in a similar role is an asset.
• Bilingualism (English/French - spoken and written) is a strong asset.
• Accountability and initiative, with an ability to juggle priorities in an ever changing virtual and physical office environment, to balancing multiple projects at once while adhering to deadlines.
• Excellent interpersonal and communication skills, oral and written
• Able to execute a high level of judgment, tact, diplomacy, confidentiality and discretion in all aspects of the role
• Adept at anticipating needs and proactively seeking solutions to implement process improvements
• Proficiency with standard office equipment and utilize Corporate software applications, internal interfaces and apps including, but not limited to: Google Suite, LiveLink, SAP, etc.
• Broad knowledge and understanding of CBC/Radio-Canada structure and goals, and basic knowledge of CBC/Radio-Canada (or similar organization's) policies, is an asset.
• An educational background that includes experience in business administration or a related area.

Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

CBC/Radio-Canada is committed to being a leader in reflecting our country's diversity. That's because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That's why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada's public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to .

You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website . All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest . In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

Primary Location:
Broadcast Centre 205 Wellington St. W., Toronto, Ontario, M5V 3G7

Number of Openings:
1

Work Schedule:
Full time