Administrative Assistant - Vaughan, Canada - Hollend Furnishings Ltd.

Description

Administrative Assistant
The Administrative Assistant is responsible for, but not limited to, the following key areas:

• Prepare Quotes, Purchase Orders and identify Fulfillment requirements
• Review Quotes, Orders, and Supplier Acknowledgments for accuracy
• Update and Maintain Database (ROBOT)
• Organize and report product/pricing information updates
• Followup on status of inprogress Quotes and pending Orders
• Communicate with customers regarding order status at various stages of the project
• Manage Parts or Service requests as needed
• Assist with coordination of logistics for Pickups, Deliveries, and Installations
• Prepare Packing Slips and Deficiency Reports
• Assist with Special Projects as required

ACCOUNTING DUTIES:

• Assisting with invoicing and accounting activities
• Preparing reports, updating, and retrieving financial data
• Maintaining client files and record systems
• Performing accounts receivable calls and answering customer inquiries
• Ensuring administrative and accounting compliance with company policies and standards
• Some experience with QuickBooks software is an asset

SUPPORT FUNCTIONS:

• Followup with clients regularly to ensure needs are being met and identify opportunities for improvement
• Provide professional customer support to clients and suppliers
• Support internal projects and CEO activities as needed
• Willingness to learn new skills and share ideas for improvements within the team
• Organization and maintenance of sample boards, materials and libraries (digital & physical) to allow for efficient and accurate reference

REQUIREMENTS:

• Good team skills capacity to work with range of internal and external teams
• Proven history of meeting deadlines managing project priorities
• Strong organizational skills
• Motivated personality to meet and exceed expectations
• Positive attitude
• Experience working in an environment with tight deadlines in a multitasking, high priority environment

COMPUTER SKILLS:

• High level of skills in Excel
• Proficient typing skills
• Experience working with Microsoft software and CRM software

This is a high energy role that requires clear, concise communication skills, excellent and accurate data entry, strong work ethic and drive, and a commitment to service.

Job Types:
Full-time, Part-time


Salary:
$45,000.00-$60,000.00 per year


Schedule:

• Monday to Friday

COVID-19 considerations:
Yes. We are all following all office regulated Covid measures in order to keep our clients and staff as safe as possible


Application question(s):

• Will you be able to reliably commute to Vaughan?
• How many years of customer service or accounting responsibilities have you had?

Work Location:
In person