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- Oversee the operations of the physical office, in compliance with established policies and procedures
- Elevate the overall office appearance, facilities, and employee experience by creating or updating necessary processes and procedures in line with company values and local legislation
- Take initiative to find ways to improve the current processes and introduce new ideas concerning logistics, administration, or how the office operates
- Play a role in fostering a positive office culture, including organizing virtual and in-person activities, celebrations for national holidays and employee milestones, and ensuring a healthy and safe work environment
- Research, plan, and execute events for our Canadian team - weekly lunch, happy hours, holiday and summer parties, etc. This may involve travel
- Manage the inventory for office snacks, drinks, swag, and office supplies
- Research, onboard, and manage office vendors and budget (plants, swag, supplies, snacks & beverages, etc), liaising with the accounting department on invoicing and processing payments
- Determine how and when to interface with the property manager to coordinate office maintenance and repair tasks and ensure a clean and safe working environment
- Provide administrative support to People Ops and other departments as required, helping streamline operations and support company growth
- Manage front desk as required, greeting visitors, dealing with employee inquiries, and receiving deliveries
- Translate a variety of documents and communications between English and French and ensure we meet the compliance standards set by the Office québécoise de la langue française (OQLF)
- 2+ years experience in administration or a similar role
- Bachelor's degree preferred
- Excellent communication and interpersonal skills
- Strong sense of urgency and excellent follow-through skills
- Proactive, driven, and ability to work in a fast-paced environment
- Positive attitude and sense of humor
- Proficiency in Google Suite and other office management software
- Ability to travel
- Ability to lift 10 Kilograms
- Bilingual - French/English
- Competitive salary and stock option plan
- 100% paid coverage of medical, dental and vision insurance
- Unlimited vacation
- Opportunities for professional growth and development
- Paid parental leave
- Health & wellness initiatives
Gestionnaire de bureau Montréal - Montreal, Canada - Upgrade, Inc.
Description
:We are looking for an Office Manager to join our vibrant, growing office in Montreal, Canada. You'll be the heartbeat of our workspace, ensuring everything runs smoothly and efficiently. Your role will encompass a broad range of responsibilities, including administrative tasks, organizing events in various locations, assessing maintenance needs, and overseeing general office upkeep, as well as tackling additional duties that come your way. This role is perfect for someone who is highly organized, detail-oriented, and enjoys wearing many hats
What You'll Do:
What We Look For:
What We Offer You:
#LI-Onsite