Executive Assistant - Winnipeg, Canada - Wawanesa Insurance

Description

Job Overview

The Executive Assistant provides advanced administration support to a Vice President role, while exercising good judgment, maintaining appropriate confidentiality, and ensuring a professional representation of the company.

Job Responsibilities

Manages VP's calendar, as required, by effectively scheduling and prioritizing meetings, while handling potential conflicts and monitoring upcoming deadlines.

Prepares and compiles documents, presentations, reports and correspondence for a variety of audiences, including company and external parties and from a wide variety of internal company and external sources

Schedules and coordinates meetings including preparing agendas, compiling and distributing documents in advance of meetings, invites internal/external guests, catering, sourcing meeting location, AV equipment needs.

Maintains guidelines, reports and documents within a records management library.

Records, transcribes and distributes minutes of meetings, as well as follows up on any action items.

Organizes and prepares department invoices for payment,

Assist with travel and conference arrangements as requested.

Performs other office functions such as: maintain office supplies, ordering of business cards, general report generation as required, receiving deliveries

Provides staff of the department additional coordination and administration on large projects as requested

Performs other duties as assigned

Qualifications

3-5 years of professional administrative experience

Diploma/Certificate in related post-secondary education strongly preferred or equivalent combination of education and experience

Advanced MS Office skills, Word, Excel, and PowerPoint

Excellent attention to detail

Strong interpersonal skills with the ability to work with all levels of management and employees, gain credibility, deliver excellent customer service, and foster positive working relationships with internal stakeholders

Strong organizational skills including the ability to multi-task and prioritize/re-prioritize

Strong communications skills, both oral and written

Familiarity in the Property and Casualty/Life insurance industry is considered an asset

Property Management Experience is considered an asset

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Wawanesa is proud to be one of , a in Canada and a in Canada recognizing an exceptional place to work

Diversity, Equity & Inclusion
Wawanesa is an equal opportunity employer and is committed to fostering a diverse workforce that is equitable and inclusive for all. Wawanesa provides equal employment opportunity to all employees and applicants without regard to an individual's protected status: race/ethnicity, colour, religion, creed, sex or gender, sexual orientation, gender identity or expression, family or marital status, pregnancy/childbirth or related conditions, national origin, disability, military or veteran status, or any other protected status. Disability or medical-related accommodations are available upon request throughout all aspects of the recruitment and selection process.