Project Administrator - Ottawa, Canada - Expercom Telecommunications Inc

Expercom Telecommunications Inc

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Location:

Ottawa

State/Province:

Ontario

Reporting to the Control Centre Manager, the Project Administrator is part of a team who is involved in carrying out pre-construction activities.

This role collects data for all subcontracting activities in order to start construction in a timely, efficient manner and provides data for management to start construction activities.

This role will also have an emphasis on the accounts payable function related to project construction activities.

RESPONSIBILITIES

Ensuring subcontractor contracts are issued;
Create and issue vendor purchase orders for daily construction activities;
Reconcile packing slip receipts with purchase orders in Microsoft AX for daily activities;
Scan and save packing slips electronically in Microsoft AX
Receive all vendor invoices and verify PO #'s, receipt of packing slips and send to head office for processing;
Review all month end statements from subcontractors/vendors to verify costs and invoices received;
Train accounts payable functions in Microsoft AX to support administration;
Troubleshoot vendor invoice discrepancies as required;
Reconcile manager monthly statements;
Daily communication with infrastructure team and vendors;
Ensure reports are issued on a timely manner as needed by management;
Any and all other duties as assigned in order to meet Company objectives.

REQUIREMENTS

Minimum of 1 year of administration experience, preferably in the construction industry;
Previous experience in Accounts Payable required;
Strong communication skills both written and verbal;
Strong attention to detail;
Strong time management and organizational skills;
Proficient in Microsoft office skills with strong focus in excel;
Ability to work under pressure, high volume and tight timeline work environment.

Please note:
This is a full-time, in office role with some flexibility to work from home. The ability to commute to the Carp Road location daily is essential.

ABOUT TELECON GROUP

Job Types:
Full-time, Permanent