Human Resources Records Student - Sooke, Canada - District of Sooke

District of Sooke

Verified Company

Sooke, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

"Where the Rainforest Meets the Sea"

Human Resources Records Student:

(Auxiliary)

Be between 15 and 30 years of age at the start of employment
Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of employment
Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial legislation and regulations
Be able to complete the Employee Declaration form within the first week of employment

- _International applicants are not eligible participants_

A small town with a big heart - filled with smiling faces.

Sooke embraces our natural assets including local parks, trails, waterways and oceanfronts; we honour the history of the lands of the T'Sou-ke and Sc'ianew (Cheanuh) First Nations within the Coast Salish Territory.

"Where the rainforest meets the sea." Characterized by warm, dry summers and mild winters, Sooke's pleasant climate is a year-round paradise for those who enjoy outdoor activities, such as hiking, biking, kayaking, or sailing.

The District of Sooke has an auxiliary employment opportunity for a Human Resources (HR) Records Student in the Human Resources department.

The work hours are 35 hours per week.

_Interviews are scheduled during the week of February 22, 2023._

Reporting to the Head of Human Resources, the Human Resources (HR) Records Student supports the corporate records program by assisting with the maintenance, safekeeping, and lifecycle management of official records for the Human Resources department, ensuring human resources records are retained and disposed of in accordance with all applicable bylaws and regulatory requirements.

The HR Records Student assists with maintaining the Human Resources department's paper and electronic records.

Anticipated tasks for this project are as follows:

Coordinates ongoing HR department file maintenance and clean-up of existing paper and electronic files and records, in accordance with the District's records management practices and records retention codes
Maintains a central storage facility for semiactive HR records
Scans physical records, renames electronic records, and files records both electronically and physically in accordance with the District's records management practices and records retention codes
Works with the Records Management department in the offsiting and destruction process of HR records within the records retention schedule, as per the records management policy
Conducts ongoing reviews and audits of HR records for consistency
Performs occasional lifting and moving of files and boxes
Performs other related duties as required

To be considered for this project,
applicants must meet the Canada Summer Jobs grant requirements and should have the following qualifications:

Post-Secondary courses in Human Resources, Records and Information Management ("RIM"), Library studies, or equivalent, or a combination of experience and education
Direct experience working in a confidential environment in the Human Resources or Records Management field with demonstrated knowledge of electronic records and information management processes
A satisfactory Police Information Check

Additional consideration may be given to applicants with the following qualifications:

Experience with Microsoft Office Online, SharePoint Online, and Adobe Pro.
Related experience in local government

This position is removed from the bargaining unit. The 2023 rate for the HR Records Student is $25.12/hour.

The District of Sooke thanks all applicants for their interest and advises that only those to be interviewed will be contacted._

Education :
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience :
Experience an asset