Tribunal Counsel Office - Toronto, Canada - Workplace Safety and Insurance Appeals Tribunal

Workplace Safety and Insurance Appeals Tribunal

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Workplace Safety and Insurance Appeals Tribunal (WSIAT) is a highly specialized adjudicative tribunal that hears appeals of final decisions of the Workplace Safety and Insurance Board.

The WSIAT is currently seeking a highly motivated, experienced administrative professional to join the team as a TCO Administrative Assistant.

In this role you will prepare case materials and documents for hearings; as well as inputting and updating information in the Tribunal's customized case management system while working closely with the Tribunal Counsel Office lawyers.

The salary range for this position will be $25.63-$29.88 per hour.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: Under the supervision of the Manager, TCO Administrative Services, the TCO Administrative Assistant duties are as follows:

Proofread and correct completed work for accuracy in spelling, format, punctuation and grammar, ensuring documents conform to established Tribunal Counsel Office formats and procedures. Process final documents to originator for signature
Transcribe and type from Dictaphone and/or handwritten letters, memoranda, legal documents and submissions on request
Generate TCO files in Tribunal's case management system and update appropriate spreadsheets
Prepare, copy and enclose attachments to letters, memoranda and submissions
Retrieve, update and track Tribunal decisions
Update Tribunal Counsel Office precedent submissions
Manage various administrative tasks as assigned by the TCO Manager, TCO Administrative Services
Search and copy reference material from Tribunal library on request
Check addresses for accuracy using the internet, e.g. postal code of an address or telephone number of other organizations and other resources
Send and monitor faxes through departmental fax machine. Contact parties/representatives to confirm receipt of faxes on request
Assist other Administrative Assistants when required
Working with Records department to ensure appropriate retention timelines are met
Review files with assigned TCO lawyers to ensure timelines are met
Review hearing recordings for technical issues, updating appropriate charts and updating Records Department with findings
Complete appropriate forms to ensure inclusion and accurate identification of materials and appropriate codes are added before closing a file
Read and screen incoming and outgoing mail and phone calls, deciding on priority matters, pulling and attaching pertinent files or background material and identifying matters that should be dealt with by other Tribunal departments.
Receive and relay messages to appropriate staff
Schedule meetings and arrange meeting rooms, using Zoom/Teams or by teleconference
Respond to inquiries from other Tribunal departments providing information on status of appeal. Managing various administrative tasks as assigned by the TCO Manager, TCO Administrative Services
Have sound judgment to organize workload based on priority setting priorities to ensure all tasks completed in a timely manner
Maintain an uptodate and complete filing systems with each lawyer and file including a bring forward system
Coordinate and organize travel arrangements including arrangements for special functions on request
Prepare Addenda for Case Record by attaching and merging documents using the Tribunal's case management system
Prepare prehearing, posthearing and reconsideration material, from oral/written instructions, using legal terminology
Draft and prepare the Hearing Record Form and Post Hearing Record form for review by Tribunal Counsel Office staff. Ensure all relevant material is forwarded to Vice-Chair/Hearing Panel
Order Board updates and related claim files from Workplace Safety & Insurance Board, identify necessary information required from the file
Liaise with Reproduction Department by sending tasks to coordinate printing of case materials while ensuring appropriate copies of materials are produced for all parties
Liaise with Tribunal's Scheduling Department to schedule a dates in order to initiate relevant tasks in the Tribunal's case management system, forwarding supporting documents to Scheduling Department when necessary
Add appropriate complex stream codes i