Accounts Payable Administrator - Vaughan, Canada - Civica Infrastructure Inc

Civica Infrastructure Inc

Verified Company

Vaughan, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Civica Infrastructure Inc. (Civica) is a municipal water resources engineering consulting company located in Vaughan, Ontario. We provide consulting services to both private and public sectors for storm and sanitary sewer capacity assessment and optimization. We are looking for a Account Payable Administrator to join our Finance team.

At Civica, we are a team of high-performance individuals. Above all, we seek to grow with like-minded people who will be a great fit.

Join us if you share our core values:

Clients: Our client's success is our success
People: Treating others with dignity and honor is how we value people
Dependability: We own our impact and have each other's back
Solutions: Converting issues, obstacles and complaints into solutions is what we do.
Innovation: We work smart and continually improve who we are and how we work.

Purpose and Scope:

The Accounts Payable Administrator (AP Administrator) is responsible for performing a variety of accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions, including payments and inventory.

Duties are preformed to avoid potential losses due to over ordering, missed deadlines, and losses due to improper management of payment processes.

Reporting Relationships:
Finance Manager

Responsibilities:

Financial Documentation and Processing
Keep organized system for all Purchase Requisitions (PRs) and Orders (POs), invoices, and regular payments
Process recurring monthly payments and approved orders
Post transactions in the financial systems (QuickBooks and Harvest) and produce financial reports for expenditure and accounting authority approval
Review and verify invoices and cheque requests
Monitor accounts to ensure payments are up to date and are accurate
Research and resolve invoice discrepancies and issues
Reconcile, review, and organize all accounts payable transactions, ensuring they are processed in accordance with legislation, regulations, policies, and business processes
Purchasing
Prepare biweekly purchase requirement lists
Make purchases as necessary, whether online or at branches
Research expenditure savings
Work as liaison between employer and employees to maintain balance between inventory requests and financial budgets
Perform other related duties as required

Requirements:

The AP Administrator would normally attain the required knowledge, skills and abilities through completion of finance courses at post secondary institutions and 1-2 years of experience.

Equivalencies will be considered.

Knowledge of relevant accounting software
General accounting procedures
Data entry management

Working Conditions:
Normal working hours in a fast-paced hybrid (office/remote) environment. Will likely work under tight deadlines. May be required to work overtime to meet deadlines.