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Program Assistant - Toronto, Canada - JVS Toronto

JVS Toronto

Verified Company

Toronto, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Program Assistant, Job ID #5029:

ISAGE and READY bridging programs with support to other JVS North location programs / Fulltime / 1 year contract with possibility of renewal / Starting ASAP / North_

Who is JVS

Our employees benefit from a group benefit plan, a friendly work environment, monthly wellness initiatives, access to an employee assistance program (EAP), opportunities for continuous learning and a variety of corporate discounts.

JVS Toronto also offers permanent employees a generous vacation package, a pension plan in addition to paid sick time, family care and wellness days.

Program Overview
This position will support 2
MLITSD funded bridge training program

ISAGE and READY.

International Skills Applied for Geriatrics (
ISAGE) is a program for Internationally Educated Professionals in Healthcare, Education, Social Work, Psychology, Human Resources and other related licensed occupations delivered in partnership with George Brown College to gain relevant skills and explore alternative careers in the field of Gerontology and Social Services.

**Recruitment for Equity, Accessibility and Diversity (READY)
is a program for Internationally Trained Professionals with a background in Human Resource and Recruitment to integrate into commensurate employment in Canada in the recruitment sector. The program is delivered in partnership with George Brown College and Ares Staffing.

The
JVS North Employment Source office, provides employment services to unemployed individuals
of all ages, backgrounds and skills to help them gain employment within their field or a related field.

To achieve this goal, a range of services is provided at one location including information and referral services, one-on-one employment counselling, employment workshops, and job development/placement services.

We are looking for a detail oriented, organized team player that provides administrative support for both bridge training programs and other JVS initiatives working with the program employment counsellors/facilitators, manager and workforce specialist.

The incumbent in this role will be responsible for tasks, including, but not limited to:

Join Centralized Intake team to conduct client intake across JVS programs,, screen referrals for appropriate programs; understand the flow of client activities for all programs
Assume all the administrative duties related to client recruitment
Liaise with program partners
GBC, ARES, and guest speakers, handling scheduling and administration
Assist with workshop material preparation, set up equipment for presentations and provide technical support for online sessions and JVS Online Learning Management System
Help maintain and manage funder and agency various client databases. Set up, maintain, and close clients' records in EOIS CAMS as requested. Prepare rosters of clients as needed
Create and manage data in excel spreadsheets, provide data summary to management per request. Support development of statistical and program reports
Organize appointments, info sessions, orientations, and support workshops
Provide front desk/ reception duties and customer service to all clients, employers and visitors
Provide full clerical support to programs' staff
Other duties as assigned
Flexible hours / evenings / weekends may be required for this position._

Minimum Qualifications & Experience:

High school education; Diploma or Certificate in Administration preferred
2 years of administrative experience
Excellent administrative, analytical, interpersonal, and problemsolving abilities
Advanced computer skills with the ability to learn any systems used by the agency (ie. EOIS, CaMS, SalesForce, etc.); Proficient in Microsoft Office
Proven expertise in performing efficiently and effectively in a high pace environment
Provide excellent customer service
Knowledge of Ontario Bridge Training Programs
Employment Ontario knowledge and exposure
Experience with online tools and platforms
Expertise in serving Internationally Trained professionals
Ability to work accurately with financial documentation

Qualified applicants are invited to submit their resume & covering letter here.

We thank all applicants for their interest in our agency, however only those selected for an interview will be contacted.

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