Events Management Coordinator - Toronto, Canada - Ministry of Economic Development, Job Creation and Trade

Ministry of Economic Development, Job Creation and Trade

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you an experienced Events Management professional ready to make a lasting impact in promoting Ontario as a premier destination for international investment? We are seeking a talented individual with a strategic mindset, creativity, and a proven ability to organize captivating high-profile events, engaging presentations, and impactful meetings.

Whether it's a physical gathering or a virtual experience, your skills will contribute to positioning Ontario as a top choice for global investments.

This exceptional opportunity requires an in-office presence five days a week, allowing you to showcase your expertise in onsite coordination of logistics and client service. If you're passionate about events, marketing, and making a difference, we invite you to apply.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?:

Consult with event participants and stakeholders to assess needs and priorities
Offer comprehensive event planning and management services including the coordination of logistics, resource allocation, knowledge of facilities, equipment, technology support, presentation materials, catering, and client relations
Provide strategic expert advice on event preparation and operational policies
Consider the integration of services for single and multiple concurrent highprofile events
Manage events involving VIP visitors/attendees, including elected government officials, international diplomats, and prominent business executives
Provide comprehensive audiovisual (AV) services for inperson, virtual, and hybrid events
Delegate responsibilities and oversee Client Services Representatives (CSRs), while also coordinating and overseeing onsite activities performed by contracted vendors
Analyze event plans to calculate vendor and client invoices
Plan and coordinate marketing activities to showcase Ontario as an attractive investment destination to international investors.
Research and develop Ontario Investment Trade Centre (OITC) operational policies, procedures, and other written materials
Research industry best practices in client service and presentation technology to maintain the quality and competitiveness of OITC client service and facilities, as a showroom to market Ontario

How do I qualify?:

Event Management, Marketing, and Promotion Skills:
You have:

Exceptional client relationship management skills to cultivate strong partnerships, understand client needs, and deliver innovative solutions as the liaison with the client
Knowledge of the principles and practices of marketing, promotion, and event management, to plan and organize special events, presentations, and meetings in person or virtually
The ability to install, dismantle, and troubleshoot a variety of equipment
Expertise in AV equipment, including remote controllers, lighting, video conferencing, screens, speakers, and network connectivity, for installation, technical support, and troubleshooting of virtual/hybrid events

Interpersonal and Communication Skills:

You have:

Knowledge of international business practices, cultural nuances, and communication etiquette to effectively engage with clients from diverse backgrounds
A proven ability to thrive in highpressure, fastpaced service environments while consistently delivering topnotch service to international clients
Highlevel communication skills to effectively market the Centre's services to diverse stakeholders, understanding their specific requirements for upcoming inperson, virtual, or hybrid events and recommending applicable OITC services

Administrative Knowledge:

You have:

Knowledge of organizational procurement policies, vendor contract management, and Requests for Proposals (RFP),
Financial administration skills to maintain accounts, administer fees for service, detail review of event plans and vendor invoices to determine the amounts to be charged back to clients and stakeholders
Knowledge of project management processes to undertake projects, develop project plans and schedules, monitor progress, and produce reports

Political Acuity, Leadership, and Relationship Management: You can: