Shared Service Administrator - Surrey, Canada - Finning Canada

Finning Canada

Verified Company

Surrey, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company:
Finning Canada

Number of Openings:
1

Worker Type:
Permanent

Position Overview:
Responsible for support of the overall service process and management of time entry within the service department

Job Description:

Major Job Functions:

Accountable for the open to invoice and average age of timecard entry
Accountable for accuracy and timely coding of accounts payable, expense reports, time sheet entry, attendance and vacation time recording
Accountable for accuracy and timely national safety code log submissions
Accountable to support the Service Work in Progress process and to identify the aging of work orders
Accountable for tracking near miss and incident reporting for the branch
Intake & creation of Maintenance Work Order Service Requests. This includes verifying commercial requirements were met and documented, clarity on billing requirements & structure, and receives customer sign off on estimate & quote
Review and document Work Order checklist to verify completeness, escalate any invoicing delays immediately
Provide updates during Service Work in Progress Meetings to achieve real time accuracy
Consolidate customer information containing all pertinent inspections, photos and reports. Submit package for review and presentation to customer for approval
Complete final invoice
Review and process service personnel timecards for accuracy, document for customer billing

Qualifications:

Post-Secondary education with a focus in Administration, Business or Accounting is considered an asset.
Experience with Document Control processes (history and audit trail) would be beneficial

years Administrative experience in a similar environment (Service/Dealership)

Experience with progress billing; understanding the financial impacts of billing, repair and service work processes
Proficient with a variety of software including MS Office Suite
Strong communication skills, both verbal & written
Attention to detail, able to juggle multiple competing priorities