Offender Records Clerk - Thunder Bay, Canada - Ministry of the Solicitor General

Ministry of the Solicitor General

Verified Company

Thunder Bay, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Do you like to problem solve, investigate issues and have attention to detail? Are you a conscientious and well organized individual seeking the opportunity to provide essential administrative support to the justice system? If so, consider this rewarding opportunity in the position of Offender Records Clerk.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
OPS Anti-Racism Policy and the
OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
Human Rights Code.

Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: In this role you will play an integral part in the compilation, maintenance and processing of offender records.
- receiving/checking and verifying the accuracy of all admittance documents to ensure that offenders are legally admitted, detained and/or discharged
- maintaining up-to-date manual and electronic offender files and records and ensuring documents are completed upon notification of transfer or discharge of offender
- calculating and cross-checking fines and sentences
- contacting offenders, police, court officials, family members and legal counsel to explain sentence calculations
- maintaining offender trust accounts and processing offender orders, receipts and payments
- resolving discrepancies regarding fines and inmates personal funds
- preparing a variety of reports and forms related to offender records
- providing information and statistical data to the courts and police as well as regional, head office and institutional managers.

How do I qualify?:

Specialized Skills and Knowledge:

You have demonstrated knowledge of records, procedures and court documents in the judicial system
You have knowledge of office practices and procedures as well as records keeping experience and working knowledge of manual and electronic filing and information systems

Other Essential Skills:

You have accurate mathematical skills to calculate and reconcile offender sentences and fines
You have analytical, reasoning and problemsolving skills to verify accuracy of information and correct discrepancies
You have demonstrated organizational skills to carry out clerical duties related to the admission/discharge of offenders and to assist with the maintenance of inmate filing and information systems
You have effective communication and interpersonal skills to interact with inmates, staff, justice officials and the public, in a tactful and diplomatic manner.

**OPS Commitment to diversity, inclusion, accessibility, and anti

- racism**:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Additional Information:

Address:

1 English Permanent, 285 MacDougall St., Thunder Bay, North Region, Vulnerable Sector Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS
1 English Permanent, Hwy 61 South, Thunder Bay, North Region, Vulnerable Sector Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions

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Schedule:

37
Category:
Administrative and Support Services
Posted on:
Wednesday, April 10, 2024
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.
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