Department Services Assistant, Faculty of Science - Vancouver, Canada - Langara College

Langara College

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Interested in a career at Langara College?_

Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply

Langara College is located in Vancouver, B

C:

applicants to postings must be located in BC or willing to move to BC to accept work with Langara College.

Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.

Workday

account.

Job Title:
Department Services Assistant, Faculty of Science

Employee Group:

CUPE

Employee Type:
Permanent

Start Date:
Monday, August

End Date (if applicable):

Job Description:

The Department Services Assistant provides secretarial and administrative support to several Department Chairs within the primary Faculty as assigned.

Key responsibilities include assisting the Chairs with the organization of faculty and support staff recruitment, faculty evaluation and new employee onboarding processes.

This position is integral in coordinating internal and external meetings, and provides support in conference and events coordination, as required.

The Department Services Assistant provides clerical and general office support to the Chairs, Assistant Chairs, and Coordinators, wherever possible to alleviate extraordinary needs for additional administrative support.

This position works collaboratively with the Academic Administrative team to provide back-up during absences and may be assigned to support another Faculty.

This position may perform other related duties and ad hoc projects, as required.

Education

Completion of a one (1) year certificate in Applied Business or Business Administration (or equivalent).
An equivalent combination of education and experience may be considered.
Thorough knowledge of postsecondary policies and procedures preferred.
Knowledge of current office procedures.

Skills & Abilities

Effective communication skills, both written and oral.
Excellent interpersonal skills; ability to establish and maintain effective working relationships.
Demonstrated ability to multitask and prioritize; strong organizational and time management skills.
Demonstrated ability to meet changing deadlines with frequent interruptions.
Proven ability to exercise sound judgement and action when dealing with confidential and sensitive matters; ability to maintain tact and discretion.
Ability to work independently with mínimal supervision and as part of a work team.
Ability to adapt quickly to ongoing changes in procedures, policies, and organizational structure.
Ability to develop and maintain spreadsheets and ongoing management of departmental statistics and reports.
Demonstrated ability to organize calendars, coordinate meetings, prepare agendas and take meeting minutes.
Keyboarding: 40 wpm

Hours & Days of Work: 8:30am - 4:30pm. Monday to Friday.

To obtain the full job description, please

contact

our recruitment team.

Salary Range:
$ $29.62 per hour

Pay Grade:

CUPE Paygrade 20

Scheduled Weekly Hours:
35

Hours may vary according to the needs of the department.

Compressed Workweek (Fortnight):
No

Closing Date:
Wednesday, August

contact

us.

If you were a temporary employee with
CUPE Local 15 at Langara College who has worked within the last five (5) months of the closing date on this posting, please

contact

our recruitment team if you meet the criteria for internal status (850 hours worked) as per Article III.7.g in the

CUPE Collective Agreement

Langara is committed to enhancing our diverse workforce.