Corporate Legal Assistant - Toronto, Canada - Mills & Mills LLP

Mills & Mills LLP

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who We Are_

Mills & Mills LLP is an expanding mid-size law firm with over 80 employees. Our core values that guide the members of our team are _
Integrity, Competence, Initiative, Cooperation, Respect and Care_. For us, there is no better question than "how can I help?"

We offer each member of our team competitive compensation and benefits, a collaborative and barrier-free work environment, and the opportunity to work on a diverse range of matters.

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Purpose of the Role_

As a Legal Assistant at Mills & Mills LLP you will work alongside other experienced Legal Assistants and legal practitioners, while you provide corporate clerk support to other members of the Business Law Group with a focus on not-for-profit and charity law matters.

You will also work collaboratively with the entire business law department to advance internal processes, produce quality work and superior customer service for clients.

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Key Responsibilities_

Review, organize, maintain and update corporate minute books and files
Prepare corporate documents, such as director/member resolutions, bylaws, incorporations, amalgamations, dissolutions, articles of amendments, etc.
Prepare government filings, online filings and searches on various corporate and government websites
Correspond with and utilize online services of Corporations Canada, Ontario Business Registry, Charities Director, Ontario Office of the Public Guardian and Trustee and Canadian Intellectual Property Office
Provide outstanding client service in communications and build strong relationships with clients from a range of professional backgrounds
Engage in file management (e.g., setting deadlines, file reviews, sending and following up on accounts etc.)
Manage key dates and update calendars for lawyers, including appointments, due dates and clientrelated activities
Provide support for lawyers' marketing initiatives and internal committee work
General administrative duties, including but not limited to docketing own time, scanning, filing, photocopying, scheduling appointments, file opening and closing etc.
Other duties as assigned

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Education/Skills, Knowledge, and Abilities/Attributes_

Community College Diploma or equivalent and/or working towards their qualifications
Minimum 5+ years working as a Corporate Legal Assistant or Law Clerk (notforprofit law experience is preferred)
Excellent computer software skills including Acumin, Ecore, Fast Company, Word and Outlook
Ability to receive instructions and work efficiently with more than two (2) lawyers simultaneously
Keen eye for detail, professional attitude, confidence and ability to maintain confidentiality
A keen understanding of effective docketing
Ability to work well under pressure, manage multiple priorities and meet deadlines
Exceptional client management skills, trustworthy, accountable, proactive and a positive work attitude
Ability to work independently with mínimal supervision
Excellent written and verbal communication skills
Availability to work overtime, when necessary