Administrative Assistant - East York, Canada - Sylvia Ho Mortgages

Description

• Work Language: English
• Hours: 37.5 hours per week
• Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 1 year to 2 years
• Experience: 2 years to less than 3 years

• Arrange and coordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
• Type and proofread correspondence, forms and other documents
• Troubleshoot and resolve technical problems
• Organize conferences and meetings
• Market business services
• Manage personnel information database
• Develop media strategies and public relations activities
• Coordinate work activities with other departments
• Oversee and coordinate office administrative procedures

• Google Docs
• Electronic scheduler
• Database software
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• MS Windows
• Adobe Photoshop
• Project management software
• Social Media
• Salesforce

• Financial

• Marketing

• Correspondence
• Reports and records
• Statistics
• Financial

• Invoices
• Charts, tables, graphs and diagrams
• Public relations
• Graphic design

• Work under pressure
• Tight deadlines
• Repetitive tasks
• Attention to detail

• Ability to multitask
• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Team player

• Paid time off (volunteering or personal days)
• Team building opportunities