Admin Assistant - Toronto, Canada - SickKids

SickKids

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About SickKids:

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world.

As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education.

Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.

SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Position Description:

In this role, you will provide administrative support as outlined below to several physicians with a major research focus. You will be an integral member of our administrative team, providing back-up support to other administrative team members. You will be working in a hybrid environment - on-site and working from home.

Here's What You'll Get To Do:

Administration:

Handle incoming inquiries (written & verbal)
Maintain physicians' calendars and coordinates travel arrangements
Book routine and complex meetings/appointments, prioritizing requests for meetings.
Establish and maintain electronic filing systems
Process physicians memberships and renewals
Arrange meeting rooms, catering, audio visual and equipment for meetings/events
Provide administrative support to committees and rounds
Attend meetings, take and transcribe minutes
Prepare reports, documents, letters, spreadsheets, presentations, some of which may be confidential/sensitive in nature
Support Physician/Manager with special projects

Clinical:

Retrieve data from various sources and provides clinic/patient related support
Organize and coordinates oncall schedules and updates systems as required
Process patient letters, forms and other patientrelated materials
Maintain databases

Academic:

Update and keep physicians' Curriculum Vitaesas well as Common CVs current
Prepare and maintain teaching dossiers
Record and track books, chapters, funding and awards for academic year
Prepare document and provide support to physician during annual and triennial review process, and academic promotions
Assist with the recruitment/onboarding/termination process related to research staff and students

Research:

Conduct literature searches and pull articles as required
Assist with journal articles, poster presentations and abstracts
Maintain reference and citation databases
Provide assistance to physicians with research projects

Financial:

Analyze financial reports, action discrepancies, reconcile MI reports ensuring budgets are balanced within fiscal period and action discrepancies
Monitor and reconcile journal line entries, process expense reports, reconcile corporate credit card
Process deposits, transfers and invoice payments
Coordinate cost centre accounts, budgets and oversee research and foundation accounts pertaining to the physician as necessary

Here's What You'll Need:

Post-secondary degree/diploma in business or office administration
3 or more years of administrative experience, preferably in the health care industry
Experience providing administrative support to Clinicians and Research Scientists
Experience using Adobe Professional and Endnote
Exceptional interpersonal, oral and written communication skills
Proven ability to prioritize work in an efficient and organized manner
Highly developed analytical, evaluative and problem solving skills
Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of internal and external stakeholders
Ability to work well independently, as well as, in a team environment
Ability to work in a fast paced work environment with many interruptions and multiple priorities

Our Commitment to Diversity:

The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital's receipt of all necessary documentation.

**How to Apply