Receptionist - Toronto, Canada - Brookfield Asset Management

Brookfield Asset Management

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Summary:

The Toronto Corporate Receptionist represents Brookfield and the Brookfield brand by creating an appropriate & professional "experience," for all guests and business associates when they visit the corporate office. This role comanages the reception desk and client conference center, representing 550 employees and 7 business units. As the first point of contact for guests, the Corporate Receptionist must always present an energetic, polished, professional image to the public and Brookfield personnel while providing prompt information and assistance. The Corporate Receptionist is responsible for welcoming all guests while managing the main Brookfield telephone lines, inquiry resolution, conference center as well as other detailoriented, administrative tasks in a fastpaced, multibusiness unit environment
Responsibilities:
General conference center
Screen all incoming phone calls and direct to appropriate parties; collect and distribute phone messages in close coordination with Brookfield administrative and executive staff members
Ensure the reception area/office is well maintained in coordination with facilities
Work in conjunction with ensuring the Day Matrons are up to date with meeting room requests and proactively ensure all rooms are fully stocked and kept clean post meeting

Administrative Support

Assist the Office Services team with various administrative submissions on ad hoc
Keeping office services information system and resources updated accurately and timely
Assist with coordinating team events
Ad hoc correspondence, letters and tracking lists using Word, Excel and PowerPoint

Other duties

Work in conjunction with the Facilities Supervisor and building management to oversee office work orders (e.g. maintenance requests) messenger services, mail deliveries and other office requests
Order and track building security passcards, including Third Party Vendor cards
Assist the Conference Supervisor with ordering and delivery of all kitchen supplies

Other duties
as assigned

Qualifications & Requirements
Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.

Brookfield is committed to creating an accessible and inclusive organization.

We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act.

Should you require a Human Rights Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.