Administrative Assistant - Cochrane, Canada - Cochrane & Area Humane Society

Cochrane & Area Humane Society

Verified Company

Cochrane, Canada

4 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Description:

The Administrative Assistant will provide support to Management and other departments and will be responsible for completing administrative duties as directed by the supervisor.

Duties include front reception, including greeting the public, answering the telephone, cash handling, and applicable front desk duties, general office and administrative tasks of shelter programs, and maintaining solid relationships with the Society's supporters.

The position will have a clear understanding of the Society's education programs, grooming department, retail store and general reception.

The position is a 30-hour work week, Monday to Friday, with hours corresponding to public hours

Tuesday through Friday (11:45am to 6:15pm) and some flexibility with a 6-hour shift based on operational needs on Mondays. Salary range is $16 to $19 an hour, with group benefits and group RRSP plan.

Position Responsibilities:

Greet and direct the public
Administer the Society's education programing, including program registration and scheduling, host and room bookings, and payment processing
Create orders and complete inventory for Norm's Nook pet supply store
Administer bookings and inquiries for the grooming department, including scheduling through Acuity
Administer room bookings, including set up, take down and communication with staff and user groups
Filing
Cash handling and daily cashout
Retail sales
Accept donations from the public and payments for programs & services
Assist with donor recognition
Track goods in kind donations
Data entry and spreadsheet creation & maintenance
Produce database reports as requested
Ensure website is accurate and proofread with regular rotation
Update the street sign as per the event schedule
Deliver the community food bank program
Assist with annual and/or public seminars
Assist with the maintenance of the shelter communication, AV equipment and security systems
Organize catering and prepare onsite and virtual meeting rooms, minute taking as requested
Maintain the cleanliness of the reception, lobby & retail area
Always conduct themselves in a professional and courteous manner while working as an employee of the Cochrane & Area Humane Society

Qualifications and Skills:

Advanced computer skills
Proficiency in the use of Microsoft Office suite
Strong ability to multitask and shift priorities
Excellent written and verbal communication skills
Strong interpersonal and organizational skills and willingness to adhere to good standards of operational procedures, productivity, and time management
Ability to work closely with other staff, volunteers, and the public in a positive, practical manner
Valid Alberta Driver's License
Experience using Sumac, Canada Helps, Benevity, and Acuity an asset
Administrative experience considered an asset
Genuine concern for the welfare of animals

Application Process:

If you would like the opportunity to be a part of a caring and compassionate team working for a worthy cause, please forward your _resume with cover letter.

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Job Types:
Part-time, Permanent

Part-time hours: 30 per week

Salary:
$16.00-$19.00 per hour

Benefits: