Admin Assistant/receptionist - Mississauga, Canada - Blake Academy

Description

Reports to the Principal and ensures the efficient operation of the school office and performs a variety of secretarial/clerical duties for school staff.

• Inputs, maintains and retrieves data such as absentees, attendance, student records, demographics, school accounts and budget data, using a computer.
• Uses a computer to type a variety of confidential and nonconfidential materials such as teacher reports, student records, newsletters, monthend reports and report cards.
• Files and maintains a variety of materials such as confidential and nonconfidential correspondence, newsletters and student files.
• Answers inquiries and relays messages from parents, students, staff and the public both by telephone and in person.
• Assists with registration of new students.
• Maintains school accounts in accordance with School Accounting Procedures including cash receipts and disbursements, petty cash reimbursements, bank deposits and reconciliations, GST rebates and yearend financial reports.
• Sorts and distributes incoming mail and may pick up and deliver to post office.
• Composes routine correspondence.
• Reviews monthly budget printout and reports discrepancies relating to items such as timesheets, purchase orders and teacher absences.
• Requests and forwards student files.
• Submits and ensures the accuracy of support staff timesheets and Report of Teacher

• Duplicates, sorts, collates and staples materials.
• Completes a variety of forms and reports such as requisitions, Ministry forms, labels, student enrolment and suspension reports.
• Maintains adequate inventory of office and general supplies, ensures accuracy of incoming orders and submits discrepancy reports.
• Takes yearend inventory of office equipment and furniture.
• Supervises clerical employees as required.
• Takes and/or transcribes dictation as required.

• Lifts and moves paper and office supplies as required.
• Operates equipment such as computer, printer, typewriter, telephone system, photocopier, FAX, duplicating machine, P.A. system, calculator and thermofax.
• Performs other assigned comparable duties which are within the scope of knowledge, skills and abilities required by this class specification.
• Other duties as assigned

• Grade 12 graduation including/supplemented by typing, bookkeeping and office procedures.
• Two year's related experience.
• Ability to work with constant interruptions and to meet deadlines.
• Ability to maintain attention to detail for periods of sustained duration.
• Ability to determine, judge, and select appropriate course of action within limits of established methods and procedures.
• Ability to communicate effectively using tact and discretion in the explanation and clarification of information.
• Good knowledge of Business English, spelling and punctuation.
• Ability to supervise clerical employees.
• Detailed knowledge of computers.
• Physical ability to perform the required duties.
• Bilingual in French/English is an asset.

• Monday to Friday

• Mississauga, ON L5R 2L8: reliably commute or plan to relocate before starting work (required)

• Secondary School (preferred)

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)